Administrative Professionals – On-Going Recruitment

Update: Suspension of vaccination requirement. See "other information (notes)" for more information.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In Fisheries and Oceans Canada’s (DFO) Maritimes Region, we are committed to ensuring a psychologically healthy and safe workplace. We hire leaders who, along with having the technical competencies and experience, care about people and respectfully champion the success of each person by building cohesive teams and creating a work environment where diverse values, opinions and ideas of all employees are celebrated. Employees are our most valuable asset and supporting employee well-being strengthens our Region as a whole.

We recognize the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to our organization’s workforce; a workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve.

In support of achieving a diverse workforce, we may prioritize the assessment of candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities.

Come join DFO’s Maritimes Region where your values, opinions and ideas will be celebrated in a psychologically healthy and safe workplace.

✍ Ready to apply?
➊ Click “Apply Now”.
➋ Answer the screening questions. [Be specific]
➌ Submit your application!

Duties

Administrative Professionals within DFO’s Maritimes Region and are vital to the success of the directors, managers, and supervisors they support. This support assists our department in achieving our mandate to manage Canada’s fisheries and safeguard its waters.

Administrative Professionals roles provide assistance to staff and managers in a wide range of capacities, depending on the needs of the organization and as it relates to a particular work unit. Some positions require working as part of a team and some positions are more autonomous.

The duties of an Administrative Professional may include, but are not limited to, the following:
► Be the first point of contact for telephone calls, email messages, or in person enquiries;
► Receive, register, compile and distribute documents, and correspondence;
► Maintain files, records, databases, control/tracking and other reference systems;
► Make arrangements and ensure follow-up for logistical services (travel and meetings);
► Provide general office support services such as word processing, maintaining the office and filing systems, and ordering office supplies;
► Create contracts and purchase orders for the purchase of goods and services;
► Extract, reconcile, interpret and compile financial information for use by management.

Intent of the process

👋 When you apply to this selection process, you are not applying to one specific position but to a variety of positions that become available in the future. Results from this selection process may be used to staff temporary or permanent CR-04, AS-01 or equivalent positions in Dartmouth, Nova Scotia.

While most DFO Maritimes Region employees are currently working from home at this time, it is expected that as restrictions ease and a full return to the office is permitted, most Administrative Professionals will be expected to work primarily from the office to provide assistance in the office.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

✔ Successful completion of secondary school (high school) according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

EXPERIENCE

STREAM 1: ENTRY LEVEL (CR-04) & STREAM 2: INTERMEDIATE LEVEL (AS-01)
✔ Experience providing services to clients, customers, supervisors, managers, etc.
✔ Experience preparing and editing correspondence, documents, reports, etc. in an office setting.

STREAM 2: INTERMEDIATE LEVEL (AS-01)
✔ Experience applying critical thinking* in an administrative role.
✔ Experience researching, extracting and compiling information from various sources.
✔ Experience providing financial support services which includes, but is not limited to:➊ Navigating and entering financial information into Systems, Applications, and Products (SAP), Wave, Quicken, or Sage; ➋ Verifying and correcting financial claims; and ➌ Preparing financial reports for management.

*Critical thinking is the objective analysis and evaluation of an issue in order to form a judgment.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
✔ English Essential; or
✔ Bilingual imperative (BBB/BBB).

Different positions will have various language requirements. In order to help you decide if you should apply to a bilingual position, an optional self-assessment of language skills in your second official language is available for you to take before completing your application. The self-assessment test is found at the following link: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html

Information on language requirements

ABILITIES:
✔ Ability to communicate effectively in writing;
✔ Ability to communicate effectively orally;
✔ Ability to organize workload and establish priorities.

CORE COMPETENCIES
✔ Demonstrating integrity and respect;
✔ Working effectively with others;
✔ Showing initiative and being action-oriented;
✔ Thinking things through.

PERSONAL SUITABILITY
✔ Dependability

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

❗ IMPORTANT INFORMATION ABOUT THIS SELECTION PROCESS ❗

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SPECIFIC POSITION REQUIREMENTS
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The requirements on this job advertisement are common among all Administrative Professional positions within DFO’s Maritimes Region. The hiring sector may determine that there are other qualifications an applicant must have in order to be successful in the position, including experience, knowledge, abilities or conditions of employment. Applicants will be provided with an opportunity at later phases in the assessment process to speak (or explain) any required additional qualifications. These other qualifications (which may be essential to the position, or an asset) will be determined objectively as vacant positions are identified.

In order to be appointed to a position, you must meet all of the common essential requirements listed on this job advertisement and the additional position specific qualifications (as applicable).

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VOLUNTEER EXPERIENCE
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DFO recognizes and values the important contribution volunteer work offers in developing employees' experience, skills, etc., as well as enriching our organization and communities. Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

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COMMUNICATION 📧
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Communication with candidates throughout this process will be sent to your GC Jobs account and to your e-mail. You must check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

When communicating with us during any stage of this process, please indicate the selection process number (21-DFO-MAR-EA-HRCS-323168) in the subject field of your email.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of your qualifications.

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STAGES IN THIS SELECTION PROCESS
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👉 Part 1: Application

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you would like to apply to this position in an alternative way, please contact Chelsey Lays, Talent Sourcing Business Partner at as soon as possible. Applications will only be accepted up until 31 December 2022 - 23:59, Pacific Time.


👉 Part 2: Online Exercise

Applicants who’ve successfully demonstrated in their application that they have the required experience for Administrative Professionals positions will be invited to complete an online exercise via VidCruiter, a third-party online platform.

👉 Part 3: Pre-Recorded Interview

Applicants who are successful on the online exercise will then be invited to complete a pre-recorded interview via VidCruiter, a third-party online platform. Applicants will be provided with a deadline to complete this pre-recorded interview and may complete it at a time and place that is convent for them, within the deadline. The pre-recorded interview may be completed on a desktop, laptop, tablet or cell phone.

Assessment schedules may differ depending on the position being staffed, resulting in some applicants being assessed before others.

👉 Part 4 & 5: Online Experience Questionnaire & Pool of Administrative Professionals Established

Once the assessment board has reviewed all material from the online exercise and pre-recorded interview to determine if you meet the common requirements for Administrative Professionals positions, you will be notified if your name will be placed into a pool for management to use when filling position vacancies. At that time, you will be provided with instructions on how to complete an online questionnaire (link to follow). The questionnaire will ask you to outline how you meet other experience that would be considered beneficial for the various Administrative Professionals positions. You will also be required to upload proof of your citizenship status and education credentials.

A hiring manager may be in contact with you directly to discuss your qualifications once position vacancies are identified. Qualifications deemed necessary for a specific job opportunity could require further assessment (i.e. an interview), without these qualifications having been initially posted on this job advertisement.

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SUSPENSION OF VACCINATION REQUIREMENT (COVID-19)
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Effective June 20, 2022 the vaccination requirement for the Core Public Administration (CPA), including the RCMP, will be suspended. As of that date, employees of the CPA will no longer be required to be vaccinated as a condition of employment.


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ACCOMMODATION
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We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.