Specialist, Records Management

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Treasury Board Policy on COVID-19 Vaccination requires, as a condition of employment, that all employees of the core public service be fully vaccinated unless accommodated based on a certified medical contraindication, religion, or other prohibited grounds of discrimination under the Canadian Human Rights Act. If you are the successful candidate, we will require you, in accordance with this Policy, to fill out a vaccine attestation form before an offer of employment is extended.

Intent of the process

This selection process may be used to fill existing and anticipatory vacancies.

A pool of qualified or partially assessed candidates will be established and may be used to staff similar positions at this group and level with various security requirements, conditions of employment as well as various tenures (acting, assignment, deployment, term and indeterminate appointment) within Health Canada across Canada.

As a result of the potential and possible use of the selection process, we encourage all employees seeking this type of position to apply.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A postsecondary school diploma obtained in Information Management, Documentation, Archival Science or Record Management.

Degree equivalency

EXPERIENCE
Acceptable experience* in providing client services.

*Acceptable experience is defined as at least 4 months of continuous work experience."

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French Essential or Bilingual Imperative BBB/BBB, depending the position being staffed

Information on language requirements

KNOWLEDGE
• Knowledge of operations of a Records Management Office.
• Knowledge of the theories and tools of records management and archives.

ABILITIES AND SKILLS
• Ability to establish priorities.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

PERSONAL SUITABILITY
• Demonstrating integrity and respect.
• Working effectively with others.
• Thinking things through.
• Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EXPERIENCE
• Experience using an electronic documents management software such as IRIMS, LiveLink, GCdocs or SharePoint.
• Recent experience** in paper and electronic records operations such as filing, sorting, information retrieval and classifying in an Information Management Centre.
• Experience delivering training and information sessions.
• Experience transforming paper information to digital information.

**Recent experience is defined as having been acquired in the last 3 years.

ORGANIZATIONAL NEEDS
Current or future needs that could enhance the way in which the organization operates or fulfills its mandate.

OPERATIONAL REQUIREMENTS
• Work occasionally outside normal working hours and on weekends.
• Willing to travel within the Quebec Region and the National Capital Region.

Conditions of employment

CONDITIONS OF EMPLOYMENT
• Security Clearance : Reliability or Secret, depending the position.
• Willing to carry out his/her duties in sometimes cramped and dusty spaces and in uncomfortable positions such as crouching and kneeling.
• Able to lift boxes up to 20 kg.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent to applicants.

Candidates outside Public Service may have to pay for travel or relocation related to this selection process.

An interview may be administered.

Reference checks may be sought.

Candidates must meet the essential qualifications to be appointed to a
position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

You will have to provide proof of your education credentials and be avised to submit these documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations. The CICIC can be contacted at www.cicic.ca

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:
- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can verify the status of their applications, at any time.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online"below.

Transport Canada will accept applications on-line only.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.