HR Assistant – Because hardest worker in the room isn’t an official job title

Important messages

Set yourself up for success! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, let us know if you have a functional limitation or disability, which may affect your participation. For example, you may contact us if you need assistance in completing and submitting your application. Should you proceed to a future assessment stage, such as an exam or interview, we will send you an e-mail with additional information and you can determine if you may require an accommodation at that time (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so that candidates with functional limitations can fully demonstrate their abilities.

If you require an accommodation during any phase of this assessment process, please use the Contact information below to request accommodation. All information received in relation to your accommodation will be kept confidential and your right to privacy will be protected.

Duties

As a Human Resources assistant working in staffing, you may be asked to:

✔ Draft advertisements and notifications to staff positions using the Public Service Resourcing System (PSRS) (what you are looking at right now!)
✔ Draft and issue letters of offer
✔ Coordinate with candidates on selection processes (just like this one!) such as sending invitations to exams, interviews, etc., and responding to accommodation and rescheduling requests
✔ Prepare and maintain assessment board reports in Excel to track the assessment results from selection processes
✔ Liaise with clients to request documentation and information
✔ Collaborate with the Human Resources advisor to support the client’s staffing needs
✔ Complete data entries in a Human Resources Information Management System

As a Human Resources assistant working in classification, you may be asked to:

✔ Liaise with clients to request documentation and information
✔ Collaborate with the Human Resources advisor to support the client’s classification needs
✔ Draft email notifications
✔ Maintain electronic position files
✔ Complete data entries in a Human Resources Information Management System

Work environment

As a Human Resources assistant, you are an important and valued member of the Workforce Solutions and Services team. You will be surrounded by compassionate, enthusiastic and creative individuals who, collectively, are committed to improving and simplifying how we organize, attract and recruit our workforce. If you are someone who takes pride in your work, has superb attention to detail, and thrives in a fast-paced, client service oriented environment you will excel within this team.

While we are currently working remotely for the foreseeable future, our physical workplace is located at 160 Elgin Street, Place Bell, in downtown Ottawa. Successful candidates residing outside of the National Capital Region will not be required to relocate in order to be considered for a position. Applicants should be able and willing to work remotely from their home.

Intent of the process

The immediate need is to fill one position on a term basis for one (1) year in the staffing to support the PPSC initiatives related to Missing and Murdered Indigenous Women and Girls (MMIWG). This process will also be used to fill future vacancies on both a permanent and temporary basis within staffing and classification.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓 Education:
EDU1. A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

🍦 Asset Experience:
AEX1. Experience inputting and analyzing information from PeopleSoft related to staffing actions and/or classification actions.
AEX2. Experience inputting and extracting information from the Public Service Resourcing System (PSRS).
AEX3. Experience submitting requests and feedback through the Priority Information Management System (PIMS).
AEX4. Experience working in a cross-cultural environment, particularly in Indigenous communities.

🌎 Organizational Needs:
The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities, and/or women may be selected for appointment to fulfill organizational needs.

🕠 Operational Requirement:
OR1. Willing and able to work overtime on short notice.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

📈 Competencies:
C1. Potential to learn
C2. Attention to detail
C3. Showing Initiative and being Action Oriented
C4. Planning and Organizing
C5. Communication

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.