Project Services Officer/Business Analyst

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you require accommodation for any reason, you must contact the HR Advisor listed below before the closing date.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Work environment

What we offer

TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency
• be part of cultivating the federal public service as a model workplace
With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives
• driving excellence in people management
• taking initiative
• effectively managing risks

Our newly renovated building at 219 Laurier Ave W in the downtown core meets the government’s new Workplace 2.0 concept and have Wi-Fi throughout. Employees have access to amenities such as showers, change rooms and secure bicycle storage, allowing them to commute using Ottawa’s bike path system.

If you are a leader, a motivator and a strategic thinker who wants to work for one of Canada’s Top Employers, consider joining the TBS team.

Intent of the process

A pool of qualified persons resulting from this process MAY be created and MAY be used to fill similar positions with linguistic profiles (english essential, bilingual imperative BBB/BBB, bilingual imperative CBC/CBC, bilingual non imperative BBB/BBB, bilingual non imperative CBC/CBC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (http://www.psc-cfp.gc.ca/plcy-pltq/rfli-lirf/index-eng.htm).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
-A secondary school diploma or employer-approved alternatives (see Note 1).
Notes:
The employer-approved alternatives to a secondary school diploma are:
A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Recent* experience in partnering or collaborating with stakeholders, clients from various to resolve complex issues;
- Recent* experience gathering, compiling and analyzing information or data from various sources to create requirements documentation or reports for senior management**;
- Experience in assessing the impact of business change on systems, processes and workflows;
- Experience using Software such as Microsoft Office (Powerpoint, Excel, Word, Outlook);
- Experience in participating in planning and coordinating projects.

Definitions:
*Recent is defined as experience gained within the last 2 years.
**Senior management is defined as Director level or equivalent, and above.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative - BBB/BBB
Bilingual Imperative - CBC/CBC
Bilingual Non-Imperative - BBB/BBB
Bilingual Non-Imperative - CBC/CBC
English Essential

Information on language requirements

COMPETENCIES:
- Showing initiative and being action-oriented;
- Working effectively with others;
- Demonstrating integrity and respect;
- Thinking things through;

ABILITIES:
- Ability to communicate effectively orally;
- Ability to communicate effectively in writing;
- Ability to work under pressure with shifting priorities.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
- Graduation from a recognized University;
- Certified Business Analysis Professional (CBAP) certification;
- Project Management Certification;
- Change Management Certification.

Degree equivalency

EXPERIENCE:
- Experience in managing a service/helpdesk environment;
- Experience using Business Intelligence tools, e.g.Cognos, Power BI, etc;
- Significant*** experience in managing Human Resources is defined as: assigning work, establishing performance objectives and indicators, monitoring performance, providing feedback, disciplinary action, recruiting, etc****;
- Experience in troubleshooting (systems) issues and identifying solutions and recommendations, options;
- Experience in human resources data analysis and data handling through various modules of Peoplesoft 8.9 and 9.1 or higher (other than self-service module).

Definitions:
***Significant is defined as: The depth and breadth of experience normally associated with having performed a broad range of various, complex related activities which are normally acquired over a period of 6 months.
****Applicants must indicate number of staff supervised and provide dates. They must also provide clear examples to demonstrate how they managed Human Resources.

ORGANIZATIONAL NEEDS:
- Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations;
- In support of achieving a diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

OPERATIONAL REQUIREMENT:
- Occasional overtime required for the position.

Conditions of employment

Secret security clearance - A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• length of time living in Canada
• reference checks
• previous employment
• open source checks
• credit/financial status

Individuals must have lived in Canada for a sufficient period of time to enable appropriate inquiries, verifications and assessments to be conducted. For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete. For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A test may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

If this process is for an acting appointment, the Public Service Employment Regulations allow a federal government organization to exclude an appointee from having the official language proficiency indicated in the job advertisement. Exclusion from this requirement can occur when the department is unable to fill a position with a candidate who meets the language proficiency indicated for the position. We encourage all interested candidates to apply, as candidates who do not meet the specified language proficiency may still be considered.

We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).
If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.