Administrative Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Employment Equity contributes to a strong and sustainable Public Service by ensuring that the workforce reflects the rich diversity of Canada's population. At the Canadian Coast Guard, we see the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to this organization’s workforce. A workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered as invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve. We encourage and value the inclusion of all people including members of the LGBTQ2+ community and the four Employment Equity Groups. We therefore encourage you to apply for this opportunity should you believe you are qualified.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Duties

Want to be the point of contact for all Departmental staff and visitors in an operational environment consisting of multiple trades positions on a Canadian Coast Guard Base? Want to be the person who arranges travel, maintains and purchases supplies, contracts large assets, assists in administering a budget and many more. Want to work in a community where everybody knows your name? Here's what Parry Sound and Prescott have to offer:

Work environment

The Town of Parry Sound is the world-renowned jewel of the 30,000 Islands on Georgian Bay.

Located on Hwy 400 approximately 2 hours north of Toronto, and 2 hours south of Sudbury, Parry Sound hugs the shores of the world's largest freshwater archipelago, known as the 30,000 Islands. In 2004,UNESCO designated the area as a World Biosphere Reserve, the Georgian Bay Biosphere Reserve.

Parry Sound is rich in arts, culture and heritage. The Charles W. Stockey Centre for the Performing Arts and Bobby Orr Hall of Fame are home to the international summer music festival, the Festival of the Sound. The Hall of Fame pays tribute to home-town hockey hero, Bobby Orr.

The Town of Prescott is a welcoming riverside community, rich in natural splendor and culture. Residents enjoy the scenic waterfront atmosphere of the St. Lawrence River, and enjoy the best of small-town living with all the conveniences of a large urban setting.

The arts and culture in the Town of Prescott are also noteworthy attributes that not only attract tourists to the area, but provide unique opportunities for residents to enjoy. The Prescott Golf Course, The Forwarders' Museum, Fort Wellington and historic walking tours are just some of the attractions. In the summer months, tourism peaks with the St. Lawrence Shakespeare Festival, A Taste of Prescott, the Farmers' Market, and the newly developed RiverWalk Park.

Intent of the process

The intent of this process is to staff two (2) CR04 Administrative Clerk positions indeterminately, one (1) in Prescott, ON and one (1) in Parry Sound, ON.

A pool of qualified candidates will be created and used to staff similar positions on a permanent or temporary basis in Prescott ON and Parry Sound, ON.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience using Microsoft Word, Excel and Outlook (or similar programs);
Experience providing administrative support.*

*While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc. The nature, scope and relevance of experience will determine whether or not this qualification is met.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Ability to manage workload and set priorities
Ability to communicate effectively orally and in writing

Adaptability
Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented
Autonomy

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary diploma relevant to the position to be filled such as Office Administration, Secretarial or other.

Degree equivalency

Experience providing financial support services in one (1) or more of the following:
• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and/or purchase orders.

Experience in coordinating travel arrangements and logistics

Experience in providing administrative support in contracting, procurement services or materiel management

Experience providing administrative support in a multidisciplinary or operational environment

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal peoples, Persons with disabilities, Visible Minorities

Conditions of employment

Reliability Status security clearance

Overtime
Travel

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.