Various Administrative Positions (CR-04, AS-01 and AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Give yourself the best chance to succeed! The goal of this process is to measure if those who apply have the experience, education, abilities and/or knowledge (qualifications) needed for the job position(s) to be filled/staffed. We are committed to providing a work environment that will meet your needs, including available supports throughout the application process. Information on how to request accommodation or support can be found by clicking on the link provided in the header.

You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

Everyone is welcome!
We encourage all qualified candidates to apply, regardless of race, colour, religion, sex (including gender identity and/or expression), national origin, sexual orientation, civil union or relationship status, disability, age, parental status, military service, or other status protected under federal law.

Work environment

Why choose Indigenous Services Canada?

You will have the opportunity to work with partners to improve access to high quality services for First Nations, Inuit and Métis. You will play a role in supporting services and programs offered to Indigenous peoples. Join a workplace committed to reconciliation with Indigenous peoples.

The Atlantic Regional Office of Indigenous Services Canada works with 34 First Nation and five Inuit communities as well as many other Indigenous organizations from across New Brunswick, Newfoundland and Labrador, Nova Scotia and Prince Edward Island. The Department offers a rewarding, diverse and enriching work environment for employees. There are a wide range of resources and services available to employees including training, social and cultural activities, access to Elders and wellness and mental health supports. These resources are in place to enhance your experience as an ISC employee.

► Due to the COVID-19 Pandemic, employees of Indigenous Services Canada are currently working remotely. The department is actively working on a flexible, phased approach for the safe return of employees to their usual workspaces. Therefore, this opportunity may initially be a remote working opportunity. When it is deemed safe to return to the workplace, the opportunities will be in an Indigenous Services Canada office located in the Atlantic Region. A long-term telework agreement could be considered depending on the responsibilities and the position to be staffed.

Intent of the process

We are looking to staff various entry level positions however, we believe the duties these employees perform are more than routine administrative requirements. The employees in these positions perform critical functions and their contribution to team success is the backbone of organizational effectiveness.

This process is in support of current and future staffing needs within the Indigenous Services Canada Atlantic Regional Office. As positions become available, applicants who meet the qualifications will be contacted for consideration.

This process will be used to fulfill positions such as General Administration clerk, Administrative assistant, Administrative support to the director or other similar positions. Roles may be related to planning, organizing and coordinating meetings or events, finance, information management, human resources, research and data entry, production of documents, etc.

A pool of qualified candidates will also be established and could be used to fill identical or similar positions of various duration and with different linguistic profiles within Indigenous Services Canada across Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
• A secondary school diploma or an acceptable combination of education, training and/or experience.

► If you acquired your diploma outside of Canada, you will be required to provide a Canadian equivalency certificate.

Degree equivalency

EXPERIENCE
• Experience in providing administrative support services.

(Examples may include, but are not limited: providing information, assistance and advice over the phone, by email or in-person; scheduling and organizing meetings; preparing, recording or distributing meeting agenda, minutes and background materials; purchasing and maintaining an inventory of office furniture, supplies or equipment; working in a mailroom; working in a records area; maintaining files; making travel arrangements; processing travel claims; and paying invoices. These experiences may have been gained on the job, through school work or volunteer work.)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

For the following assets, it is recommended that you provide us with complete answers to all questions for which you feel you meet the requirements. You do not have to demonstrate experience in all areas, simply answer 'no' to the experiences you do not have. Be sure not to underestimate your accomplishments, whatever you have done is worth mentioning.

• Experience providing administrative support services to a senior manager.
• Experience contributing to the development of documents for supervisors such as: reports, briefing materials, presentations.
• Experience working with an Information Management System (software designed to facilitate the storage, organization and retrieval of information).
• Experience tracking expenses and analyzing budgets.
• Experience using advanced features in Microsoft Office programs.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Language requirement will be based on the needs of the position.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
• Ability to communicate effectively orally and in writing.
• Ability to provide quality client service.
• Ability to organize and prioritize workload to meet deadlines.
• Ability to identify problems and to provide advice or recommendations to management (this includes a supervisor or someone in a job that you report to).

PERSONAL SUITABILITIES
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENTS
Operational requirements may vary depending on the needs of the position.

• Willingness and ability to travel, including travel to remote locations.
• Willingness and ability to work overtime occasionally as required.
• Possession of a valid class 5 driver’s license or the personal mobility normally associated with a class 5 driver’s license may be required.

Conditions of employment

Reliability Status security clearance - Depending on the needs of the position a Secret clearance could be required.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

📌 Information and Tips

Applications that are retained or screened-in are those that provide information in the prescreening questionnaire that demonstrate meeting the essential education and experience. You must provide your education level and the institution where you attained this level, and concrete examples on how you meet the essential experience and the period of time this experience was acquired. The resume provided will only be used to corroborate information provided in the questionnaire.

Candidates are also asked to confirm and provide examples on any of the asset criteria they meet. However, it is important to note that ONLY the essential education and experience criteria determine those applications that are screened in.

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ABOUT THE ASSESSMENT PROCESS

You’ll be assessed to ensure that you meet the qualifications of these positions. If your application is retained, you will be required to successfully write the Unsupervised Test (UIT) of Cognitive Ability – Level 1 (UIT CA1 208) online. A link to the test will be sent to you by email at a later date.

The application will be used to assess the ability to communicate effectively in writing. The process may include other assessments such as an interview or reference checks.

Before the interview, you will be provided with a definition of abilites and personal suitabilities to guide you in your preparation.

When managers consider you for a specific position, they may ask for more information before making a final decision.
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At every step, from the application process to the end of the assessment process, accommodation measures or adjustments are available to you. Examples include accessible environments, different formats, larger fonts, adaptive technology, extra time, individual testing, and more. Accommodation measures are designed to remove barriers to a fair assessment and allow candidates to fully demonstrate their competencies.

For additional information regarding assessment accommodation, please consult: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html. To request accommodation measures or adjustments, contact us at .
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On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.