Analysts, Coordinators & Administrators, oh my! DND wants to know you!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

How does this work?

Step 1: Let us know you’re interested! 👍 Click “Apply online”.

Step 2: Tell us about you! 😊 Attach your resume and answer the screening questions in the online application.

Step 3: We will carefully review all of your qualifications. If your talent matches one of our immediate or upcoming opportunities we may contact you for further information or assessment.

**Already working for National Defence? Apply now to be considered for promotional and at level opportunities! **

Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying to which employment equity group(s) you belong to. In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section.

Duties

Curious to know what an analyst, a coordinator or an administrator does on a daily basis? Check out the definitions below 👇. Please keep in mind that this is just a sample of the duties you could be expected to do as the positions and duties may vary.

Analysts: Do you like to collect and analyze information and data? Can you identify opportunities to resolve issues and measure the quality of program deliverables? Then business planners or financial analysts may be for you!

Coordinators: Do you strive in coordination, advice, leadership, information and recommendations on various issues and subjects? Some types of coordinating roles may be in the fields of official languages, human resources, training, IT, records and/or health services!

Administrators: Do you love organizing meetings, committees or working groups? Do you want to provide your recommendations on business and operational matters to management or staff? Do you excel in administrative methods and practices? If you answer yes to any of those questions, we want to hear from you!

Work environment

Did you know the Department of National Defence (DND) is the largest federal government employer, offering over 70 different types of civilian career opportunities? There are over 20,000 civilians (non-military) who work at DND.

DND provides services and support to the CAF in their operations and missions at home and abroad.

At DND, we foster a work environment where employees have opportunities to grow, to learn, to progress in their careers and to have job satisfaction in the long term. You’ll enjoy:
- A career among a dynamic and dedicated team.
- Opportunities for advancement.
- A diverse, respectful and inclusive work environment.
- A total compensation package including a competitive salary, health & dental benefits, pension plan and a variety of leave entitlements.

- Work life balance! 🌿 Including opportunities for:
o Telework and flexible work arrangements
o Flexible hours of work and compressed work weeks

Intent of the process

The intent of this process is to fill current and future vacancies in various locations with various employment tenures, language profiles, security requirements, and conditions of employment within the Department of National Defence.

The intent of this process is to establish shortlist(s) of candidates that will be used to fill current and anticipatory AS-03 & 04 positions with National Defence.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
AS-03 & AS-04:
EX1: Experience in client service delivery
EX2: Experience in providing advice and guidance to management and/or colleagues
EX3: Experience in preparing correspondence such as memos, briefing materials, various reports, documents and/or presentations
EX4: Experience in researching and analyzing information from a variety of sources

AS-04 Only:
EX5: Experience in leading a project and/or team

Experience may be adjusted depending on the positions being staffed.

Additional qualifications may be required for some positions and you may be contacted and asked to submit information or to be further assessed.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:
AED1: Graduation with a degree from a recognized post-secondary institution with acceptable specialization in a field relevant to the duties of the position.

Degree equivalency

ASSET EXPERIENCE:
AE1: Experience in managing and coordinating the office and agenda of a senior manager
AE2: Experience in making travel arrangements and processing travel claims
AE3: Experience in using advanced features of Microsoft Suite such as formulas, pivot tables, searches and formatting
AE4: Experience in coordinating and/or providing administrative support of Official Language policies
AE5: Experience working within the field of security (corporate security, security screening or security investigation processes)
AE6: Experience working with grievances, including the onset of request and disclosure process
AE7: Experience providing administrative support in a Human Resources environment
AE8: Experience providing administrative support in a Financial environment
AE9: Experience using financial management systems such as: SAP or DRMIS
AE10: Experience using Human Resources Management Systems such as People Soft, or other
Human Resources Information Systems (HRIS)
AE11: Experience supporting and coordinating Business Planning activities
AE12: Experience working in Compensation services
AE13: Experience in leading or supervising a team
AE14: Experience in the development and delivering of information or training materials
AE15: Experience interpreting and applying Information Management/ Records policies, directives and procedures
AE16: Experience working in Information Technology and adhering to IT principles, methods, polices, practices and tools
AE17: Experience in preparing contracts and/or procuring goods and services
AE18: Experience in Real property management services such as control, management, acquisition, disposal, coordination, guidance and advice for all property interests.
AE19: Experience working with emerging digital technologies or systems
AE20: Experience providing services and guidance to transitioning Canadian Armed Forces (CAF) members, Veterans and their families
AE21: Experience working in a Health Services environment
AE22: Experience working or volunteering in a mixed civilian and military environment
AE23: Experience working in Military Compensation and Benefits

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
French Essential
Bilingual Imperative CBC/CBC
Bilingual Imperative BBB/BBB

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:
C1: Demonstrating integrity and respect
C2: Thinking things through
C3: Working effectively with others
C4: Showing initiative and being action oriented
C5: Communication*

*Being able to communicate effectively is a skill that allows you to understand and be understood by others. These can include but are not limited to effectively communicating ideas to others, actively listening in conversations, giving and receiving critical feedback and speaking in front of groups.

ABILITIES:
A1: Ability to analyze and manage multiple priorities and deadlines

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

The Department of National Defence is committed to providing an environment where justice, fairness and the elimination of barriers helps build a skilled, diverse and representative workforce reflective of Canada. We welcome diversity in all its forms, promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Please note that preference for hiring will first be given to candidates who are members of the above mentioned designated groups.

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to the spouses or common-law partners of Canadian Armed Forces (CAF) members.

Conditions of employment

Various security levels: Reliability, Secret, Top Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. Persons are entitled to participate in the appointment process in the official language of their choice.

2. All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

3. A variety of assessment tools may be used. This may include application screening, interviews, role play scenarios, recorded presentation, written assessments, reference checks, board knowledge and interactions with internal staff during the process.

4. A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications can be invoked as essential qualifications as identified by the hiring manager.

6. Appointment decisions may be based on one or more of the following criteria:
a. Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team;
b. Matching of the individual's experience or qualifications to the specific duties of the position being staffed;
c. Depth, breadth, type of work-specific experience;
d. Level/degree of one or more competencies/qualifications; and
e. Organizational needs, including Employment Equity

7. Our organization will only accept on-line applications for this opportunity. Please click “Apply online” to submit your application. Should you have a disability or an exceptional circumstance that requires an alternative application method, please contact Christina for guidance.

How to write a good resume: https://www.jobbank.gc.ca/findajob/resources/write-good-resume

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.