Executive Assistant to the Chief Audit and Evaluation Executive

Update: NEW MESSAGE ON VACCINATION REQUIREMENTS. (Condition of Employment and Other Information - Notes)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Persons requiring accommodation preventing them from applying on-line should contact the contact person identified below prior to the closing date. Otherwise, your job application should be submitted through the Public Service Resourcing System.

You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

► INSTRUCTIONS TO FOLLOW

A complete application must be submitted, consisting of a résumé and screening questions which clearly demonstrates how candidates meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

The following information is required for each experience criterion:
1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration (including dates) for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

***Your ability to communicate in writing will be assessed throughout your application.***

***Please answer the screening questions with complete sentences and avoid the use of bullets or telegraphic style.***

The screening questions will be used as the primary tool in the screening process and the résumé will be used to substantiate the information provided.

Applications that do not clearly demonstrate how the screening criteria are met WILL be eliminated from consideration.

Duties

Provides executive administrative support to the Chief Audit and Evaluation Executive through the management of documents via a correspondence management system, screens calls and visitors, conducts research and drafts replies to correspondence. Participates and provides secretariat services for Branch Management Committee meetings and other organized events. Liaises with internal and external senior officials on behalf of the Chief Audit and Evaluation Executive.

Work environment

Currently, employees have not yet returned to their workplace due to the context of COVID-19. Therefore, the successful candidate may have to work remotely until further notice.

Welcome to Ottawa!

The position is located in Ottawa, Ontario in the National Capital Region. The City has various recreational pathways for walking and bicycling, in addition to the Rideau Canal, a UNESCO World Heritage Site. Ottawa hosts multiple annual and seasonal activities and festivals. The national museums and the National Arts Centre are also great attractions. The City houses a culinary community that’s earning wide acclaim, as well as unique boutiques and shopping districts. For more information, please visit: https://ottawatourism.ca/en

What we have to offer:

• We are invested in helping you throughout your career.
• We promote and support continuous learning.
• We have a modern, inclusive and flexible workplace.
• We recognize our employees’ personal needs outside the office hours and promote a healthy, balanced lifestyle through flexible work arrangements.
• We offer an attractive benefits package, which includes a pension plan, a health and dental plan, disability benefits, and an employee assistance program.

Intent of the process

The immediate need is to staff one (1) bilingual imperative CCC/CCC position on an indeterminate basis.

A partially or fully assessed pool may be established to staff similar positions within the Department of Justice with various tenures, various linguistic profiles (bilingual imperative only), various operational requirements and/or various conditions of employment.

Upon request, this pool may also be shared with other federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) to staff similar positions in their organization.

By applying to this process, you consent to your personal application and assessment-related information being shared with other federal organisation in the event that they would ask for it, in order to consider your application to staff a similar position within their organization.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED1 - A secondary school diploma.

Degree equivalency

EXPERIENCE
EX1 - Experience in providing administrative support in an executive’s* office, including managing their calendar, coordinating virtual meetings or virtual events.
EX2 - Experience in the production of general correspondence such as emails, memorandums or records of decisions.
EX3 - Experience in managing incoming and outgoing documentation utilizing an automated system such as Digital Writer (DW) or CCM Mercury.
EX4 - Experience in the operation of MS Office Suite and Excel.

*Executive is defined as Director level (EX-01) and above or executives in private or public sector organizations external to the Federal Public Service.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE
K1 - Knowledge of administrative practices.

COMPETENCIES
COMP1 - Working Effectively with Others.
COMP2 - Showing Initiative and Being Action Oriented.

ABILITIES
A1 - Ability to communicate in writing.
A2 - Ability to communicate orally.

PERSONAL SUITABILITY
PS1 - Attention to Detail
PS2 - Dependability
PS3 - Judgement

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION
AED1 - Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPÉRIENCES
AEX1 - Experience providing secretariat services for committees including development and distribution of agendas, and arranging hospitality.
AEX2 - Experience coordinating requests for information under the Access to Information and Privacy Act.

ORGANIZATIONAL NEEDS
The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are an Indigenous person, a person with a disability, a member of a racialized group* and/or a woman and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

*Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.

OPERATIONAL REQUIREMENT
- Must be capable and willing to work 5 days a week.

Conditions of employment

Secret security clearance

VACCINATION:
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please identify clearly your substantive group and level (not acting) and your employment status (term or indeterminate) in the “Employee Information” section of your on-line job application.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Other qualifications may be taken into consideration in the selection decision.

Candidates may be required to meet the asset qualifications, operational requirements, or organizational needs, depending on the requirements of the specific position being staffed.

Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided and updated accordingly and that it accepts messages from unknown senders.

We encourage candidates to provide a second e-mail address in their application.

Candidates will be required to submit their proof of education documents at the time of assessment. If you were educated outside of Canada, you must have your credentials and/or diploma assessed against Canadian education standards. The public service will accept any Foreign Educational Credentials as long as they are deemed comparable to Canadian standards, through a recognize credential assessment service.

Indeterminate employees at the same group and level or equivalent may be considered for deployment. If no deployment is made, applicants from other groups and levels may be considered in the advertised appointment process.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status.

The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring.

Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.