COVID-19 Response Surge Administrative Support

Update: Update: An addition has been made to the Conditions of Employment and Other information to reflect the new Vaccination Requirements.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

► When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

► Only applications received directly via the Public Service Resourcing System will be accepted. If you require accommodations, please contact the HR Advisor listed below before the closing date.

► Communication for this appointment process will be sent via e-mail. It is your responsibility to ensure to communicate any changes related to your coordinates.

► Candidates must answer screening questions for each essential and asset qualifications (education and experience). Candidates must provide concrete examples, for each question demonstrating how they meet this qualification. It is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. The résumé may be used as a secondary source to validate your responsibilities. Failure to clearly demonstrate in your answers how you meet the qualification may result in the rejection of your application. We will not contact you to request additional information that is missing from your application

► Persons are entitled to participate in the process in the official language of their choice.

► Please note that this is an ongoing assessment process, and applications will be pulled prior to the closing date listed above.

► Candidates may be referred to various Indigenous partners should they request staffing support.

Note: A cover letter is not required. Your résumé and responses to the questions will be used to evaluate your ability to communicate effectively in writing.

Work environment

The First Nations and Inuit Health Branch (FNIHB) has a long history of ensuring that primary health care and supplemental health benefits are provided to First Nations and Inuit across Canada. Our sector is working directly with First Nations partners and with communities to provide support to the COVID-19 response.

Intent of the process

The intent of this inventory is to fill temporary (casual, term) needs related to the current situation (COVID-19), whether to work on special projects or by supporting the resources working on regular operations within the First Nations and Inuit Health Branch at Indigenous Services Canada.

All federal organizations listed in the Schedules I, IV and V of the Financial Administration Act (FAA) may use this selection process to staff similar positions in their organization.

First consideration may be given to candidates who have experience working with Indigenous communities or who self-identify as Aboriginal.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

For CR positions:

• Successful completion of two years of secondary school or employer-approved alternatives (see Note 1).

For AS and PM positions:

• Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience

General experience (need to meet at least these experience requirements):

• Recent* and significant** experience in using Excel
• Experience completing work within tight timeframes
• Experience tracking and following-up on action requests

For clerical positions:

• Experience working in an administrative and/or clerical role

For project coordinators or leads:

• Experience managing or coordinating a project, including developing, managing, and tracking milestones/outcomes and resources


Recent* is defined as having been acquired within the last five (5) years

Significant** is defined as having performed a broad range of activities related to the work, which is normally acquired over a period of at least two (2) years.

Competencies

• Communication (Oral)
• Communication (Written)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience

• Experience managing generic email boxes or “single window” information
• Experience ensuring payment of task authorizations
• Experience working with sensitive and confidential information
• Experience in data entry
• Experience developing templates for tracking and reporting
• Experience in managing logistics
• Experience in maintaining inventories of orders and equipment purchases
• Experience in reviewing and working with financial statements
• Experience working with Indigenous communities
• Experience in providing Human Resources administrative support
• Experience in supervising staff

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• English essential
• Bilingual Imperative - BBB/BBB

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs

Indigenous Services Canada is committed to having a skilled and diversified representative of the population we serve. In support of this objective, selection may be limited to candidates self-identifying as belonging to one of the following employment equity groups: aboriginal peoples, women, visible minorities and persons with disabilities.

Operational Requirements

• Willingness and ability to travel, including overnight travel for multiple days, in a small aircraft, off road vehicles and by boat in varied weather conditions to remote/isolated or rural communities.
• Willingness to be temporarily reassigned to other communities as required
• MUST BE READILY AVAILABLE TO TRAVEL/WORK WITHIN SHORT NOTICE FOR SOME POSITIONS

Conditions of employment

• Reliability Security Status
• Willingness and ability to perform on call duties, work after hours, and on weekends as required
• Ability and willingness to work occasional overtime

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

►We may use any assessment method deemed appropriate to determine whether you meet the qualifications outlined on the poster, including written evaluations, interviews and reference checks.

►For information on preparing for the selection process, visit
https://www.youtube.com/watch?v=0GW7P3g9hhI

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.