Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

IMPORTANT MESSAGES

Are you looking for a career where you can make a difference in people’s lives? Do you want to contribute in creating tangible results?
Does the following sound like you?

→ I thrive in a dynamic environment
→ I have strong analytical skills and decision-making abilities
→ I pay attention to detail. Producing high quality work is very important to me
→ I actively listen to and respect the opinions of others

If this is you, we strongly encourage you consider a career at the PBC!

It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both essential and assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current or past responsibilities, rather the candidate must provide concrete examples which illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

Intent of the process

The immediate intent of the process is to staff one indeterminate position. A pool of candidates may be established to staff similar positions at the Parole Board of Canada with various linguistic profiles and various security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION

A Professional Diploma in administration, secretariat or any related field, or
A College Diploma in administration, secretariat or any related field, or
An acceptable combination* of education and professional work experience, at the discretion of the manager.*

* A High School diploma & minimum 3 years experience in administration, secretarial work or a related field.

Degree equivalency

EXPERIENCE

Recent* experience in using Microsoft Office applications (e.g. Outlook, Word, Excel, PowerPoint, OneNote, SharePoint etc.);
Recent* experience in paper and electronic file management (e.g. setting up, reviewing, filling, updating, granting permissions);
Professional work experience drafting, reviewing, proofreading and formatting official correspondence;
Experience in managing follow-ups for multiple projects and files.

NOTE:
* Recent experience is defined as having performed the duties within the last 36 months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES

Ability to manage competing priorities under tight deadlines
Ability to analyze and solve problems
Ability to communicate effectively orally
Ability to communicate effectively in writing

PERSONAL SUITABILITY

Initiative
Attention to detail
Team player
Discretion
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EXPERIENCE

Recent * experience managing incoming requests to a manager’s or executive’s office including ensuring assigned deadlines are met;
Experience working with an acquisition card, performing reconciliation of credit card statements, tracking financial expenses and in budget forecast reporting;
Experience in coordinating travel requests;
Experience in the procurement (purchasing) of goods and services;
Experience in editing web pages with software such as SharePoint;
Experience in creating online surveys and extracting data with applications such as SurveyMonkey.

* Recent experience is defined as having performed the duties within the last 36 months.

OPERATIONAL REQUIREMENTS

Availability and willingness to work overtime on occasion.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.