Bilingual Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

✍How to apply for this job opportunity?

➊ Answer the screening questions. [Be specific]
➋ Answer the experience questionnaire.
➌ Submit your application!

→ In support of achieving a diverse workforce, the first wave of assessments might prioritize candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities. Please note that we will select 200 candidates randomly who will have passed the second language evaluations (reading and writing) as well as the screening for a take-home exam.

Work environment

► JOIN US! WHY? ◄

We have won the Top Employer of the Year for the fourth year in a row!

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard, a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Intent of the process

👋 The intent of our collective process is to create a pool of qualified candidates to staff various administrative assistant positions. Please note that our needs are exclusively to staff bilingual positions. These various positions are located in the National Capital Region (NCR).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

***************************
REQUIRED EDUCATION
***************************
✔ A secondary school diploma or equivalency.

Degree equivalency

***************************
REQUIRED EXPERIENCE
***************************
✔ Experience in providing client services.

✔ Experience in using the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook.

✔ Experience in performing administrative services* in one (1) or more of the following: finance, human resources, procurement or other services.

*Administrative services are defined as, but not limited to: coordinating meetings; managing correspondence; data entry; drafting, editing, verifying and proofreading correspondence and/or reports, producing various reports for management and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

***************************
REQUIRED COMPETENCIES
***************************
✔ Demonstrating integrity and respect.
✔ Thinking things through.
✔ Working effectively with others.
✔ Showing initiative and being action-oriented.

***************************
REQUIRED ABILITIES
***************************
✔ Ability to manage workload, conflicting priorities and meet tight deadlines.
✔ Ability to communicate effectively orally.
✔ Ability to communicate effectively in writing.

***************************
REQUIRED PERSONAL SUITABILITY
***************************
✔ Attention to details.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

The Department of Fisheries and Oceans Canada (DFO) and Canadian Coast Guard (CCG) are committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, persons who self-declare as members of Indigenous peoples, persons with disabilities, visible minorities and/or women may be selected first for appointment to fulfill organizational needs.

***************************
OPERATIONAL REQUIREMENTS
***************************
✔ The willingness and ability to work overtime, often on short notice.
✔ The willingness and ability to work flexible hours, (ex: 9-5 or 10-6, as required)

Conditions of employment

Reliability / Secret Security Requirement.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

► HOW DOES THIS PROCESS WORK? ◄

➊ Application
You will need to answer the Screening Questions. You will need to demonstrate how you meet every criteria in the Essential Qualifications listed above in your online application. Do not forget to provide concrete examples of your work experience.

➋ Second Language Evaluations - Reading and Writing
If you do not have valid Second Language Evaluation results in Reading and Writing, you will be invited to complete the online assessment administered by the Public Service Commission. The online assessment is scheduled between September 24, 2021 to September 27, 2021. Thank you for making yourself available for this period.

➌ Take-home Written Exam
You will be invited to perform a written take-home exam.

➍ Interview
You will be invited to an interview conducted through videoconference.

➎ Pool establishment
If successful at all stages, you will be placed on the list of partially-qualified candidates and referred to hiring managers who may choose to do a reference check.

👉 IMPORTANT NOTES

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Please note the ability to communicate effectively in writing will be evaluated throughout the process, in particular in your application.

📧 Not sure how to apply? Send us a question and we will be glad to help! If you are not able to apply online, please contact the team below for assistance.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.