Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Screening questions have been built into the application process, when answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment or the selection of candidates.

Duties

The Indigenous Advisory and Monitoring Committee is a partnership between federal government, the regulator, and Indigenous Nations impacted by the Line 3 Replacement Program. The Committee is made up of 16 members from Indigenous Nations, one member from Natural Resources Canada, and one member from Canada Energy Regulator.

The position works within the Secretariat for the Indigenous Advisory and Monitoring Committee for the Line 3 Replacement Program and provides support for administration including scheduling, coordinating, and tracking meetings, projects, and tasks, to advance Indigenous monitoring and other Committee priorities.

The Secretariat is located within Indigenous Partnerships Office – West, within the Indigenous Affairs and Reconciliation Sector of Natural Resources Canada.

Work environment

At Natural Resources Canada, a Federal government job means developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada, you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

Intent of the process

The immediate need is to staff one (1) determinate position.

A pool of qualified candidates may be established through this process to staff identical or similar AS-02 positions at Natural Resources Canada with various tenures (determinate period or indeterminate), language requirements (English Essential, French Essential, English or French Essential and Bilingual Imperative or Non-Imperative) and profile(s) (BBB/BBB, CBC/CBC,CCC/CCC, etc.), locations and conditions of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS - candidates MUST meet each essential qualification to be considered for a position:

Education
• A secondary school diploma or employer-approved alternatives (see Note 1).
Note 1: The employer-approved alternatives to a secondary school diploma are:
o A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
o An acceptable combination of education, training and/or experience.

Degree equivalency

Experience
• Experience in coordinating administrative activities, including scheduling meetings and preparing documents or other briefing material for meetings.
• Experience in preparing a variety of written material such as: reports, emails, responses to correspondence, etc.
• Experience tracking tasks, activities, time, or information.
• Experience using Microsoft Office applications, such as, Outlook, Word, Excel, PowerPoint, etc.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS - candidates MAY be required to meet one or more of the following qualifications to be considered for a position:

Education
• A degree or a diploma from a recognized post-secondary institution in a field related to the position.

Degree equivalency

Experience
• Experience in tasking and coordinating follow up correspondence.
• Experience working in an Indigenous organization.
• Experience working on delivery of a program focused on Indigenous Nations or Peoples.
• Experience working with Indigenous clients.
• Experience providing administrative support for several individuals as part of a team.
• Experience setting up or managing contracts.
• Experience related to staffing.

Operational Requirement
• Willing and able to work overtime on short notice.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The immediate need is to staff one (1) English Essential position.

A pool of qualified candidates may be established to staff identical or similar AS-02 positions at Natural Resources Canada with various language requirements and profiles.

Information on language requirements

ESSENTIAL QUALIFICATIONS (continued) - candidates MUST meet each essential qualification related to be considered for a position:

Abilities
• Ability to organize work and establish priorities to meet deadlines.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

Personal suitability
• Effective interpersonal skills
• Dependability
• Flexibility
• Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs
Natural Resources Canada is committed to establishing and maintaining a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals, qualified candidates who, at the time of application, indicate that they are members of at least one of the following groups; Indigenous (Aboriginal); Persons with Disabilities; or Visible Minorities, may be considered in priority.

Information on employment equity

Conditions of employment

Reliability Status security clearance - This factor is not used at the screening stage. The hiring department is responsible for the security clearance process.

Other information

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may/will be applied in this appointment process. Consequently, only applicants who have indicated on their application that they are a member of the designated group(s) specified in the merit criteria will be considered.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.