Detachment Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Verifies and applies appropriate financial coding, supplier contact information and ensuring appropriate approval signatures, enters requisitions into the financial Information system (SAP) and reconciles monthly credit card statements. Provides information and guidance to managers and employees on procurement and administrative procedures. Makes arrangements for repairs and maintenance of office equipment such as photocopiers and fax machines.

Work environment

WHY WORK WITH US?
We have won the Top Employer of the Year for the third year in a row!

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard, a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Check out our YouTube channels to see some of the amazing things we do:
youtube.com/fisheriescanada (Fisheries and Oceans Canada)
youtube.com/CCGrecruitmentGCC (Canadian Coast Guard)

Intent of the process

This process will be used to staff one position immediately. This process may be used to staff similar positions of various tenures within Fisheries and Oceans Canada in Southwest Nova Scotia.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- Secondary school diploma or an acceptable combination of education, training or experience

Degree equivalency

EXPERIENCE
- Experience in providing general administrative support such as but not limited to coordination, processing incoming document, mail, scanning and copying documentation
- Experience in providing financial support services such as the collection and recording of monies received, handling petty cash funds, verifying supplier invoices, preparing invoices
- Experience providing service or processing requests from Internal or External Clients in an office environment
- Experience in data entry using spreadsheet, word processing or database software

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
The UIT- Second Language Assessment (SLE) tool is approved by the Public Service Commission to assess the candidates’ second language reading and writing abilities. More information regarding the UIT-SLE can be found at this link: https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing/uit-slws/unsupervised-internet-test-second-language-writing-skills-candidate-information.html

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
- Ability to communicate effectively in writing
- Ability to communicate effectively orally
- Ability to organize workload and establish priorities

PERSONAL SUITABILITY
- Demonstrating integrity and respect
- Working effectively with others
- Showing initiative and being action-oriented
- Thinking things through
- Attention to detail
- Dependability

The following may be applied / assessed at a later date (may be needed for the job)

- Successful completion of a post secondary program with specialization in accounting, finance, business administration, office administration, commerce, economics
- Experience working with an acquisition card, performing reconciliation of credit card statements
- Experience in providing contract administration and material management support services
- Experience in coordinating travel

ORGANIZATIONAL NEEDS
- Fisheries and Oceans Canada recognizes that the diversity of its employee population contributes to its strength and integrity. In support of achieving a diversified workforce, the preference may be given to candidates self-identifying as belonging to one of the EE groups: women, Aboriginal peoples, persons with disabilities and persons belonging to a visible minority

OPERATIONAL REQUIREMENTS
- Possess a valid motor vehicle driver’s licence
- Due to service delivery requirements, agreement to work 8:00 to 4:00 daily and the ability to work 5 days/week will be required, as well as travel between primary and secondary Office locations (Tusket and Meteghan, respectfully) within 65 kms.
- Willingness to travel periodically for training or mandatory meetings

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in the screening questions how they meet the education and experience criteria listed in the essential and asset qualifications (other qualifications). Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected. Failure to provide this information in the requested format may result in your application being rejected.

The client organization will accept applications on-line only.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.