Manager, Conference Services

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***POSTER HAS BEEN EXTENED UNTIL OCTOBER 7, 2021

The Government of Canada is committed to fostering a public service culture grounded in diversity, inclusiveness and accessibility. An inclusive workplace in which individual differences are recognized, appreciated and respected, and where each person’s talents and strengths are fully developed and utilized.

Representation matters!

Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying which employment equity group(s) you belong to. To learn more about self-declaring, visit our website: https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-because-we-care.html

Duties

Primary purpose of the position:

Professional intergovernmental conference management services, advice, information and recommendations to First Ministers’ and Premiers’ conferences as well as for Federal-Provincial-Territorial and Provincial-Territorial conferences of Ministers and Deputy Ministers.

Provision of expert advice to management on program performance, the development of new approaches and improvements to service delivery, operational requirements and the impact of political issues on the delivery of services.

Management, planning and coordination in the specific area of administrative support or procurement and technical services or Divisional planning and training. Provision of leadership for the implementation of CICS strategic priorities and policies.

Work environment

CICS is an impartial agency whose mandate is to provide administrative support and planning services for Federal-Provincial-Territorial and Provincial-Territorial conferences of First Ministers, Ministers and Deputy Ministers, throughout Canada. We thrive on helping governments by delivering impartial and professional conference services, with innovative solutions.

We are a Micro-Agency of approximately 30 employees. Workplace culture is centered on TEAMWORK. Everyone helps each other out, at the office and on conference sites, to provide the best possible service to clients. We are a completely mobile workforce.

We are looking for dynamic, professional and engaged people to provide support of service delivery to internal and external clients, and stakeholders.

To know more about CICS visit our website: http://www.scics.ca

Intent of the process

The intent of this selection process is to staff one position (Winter 2022).

A pool of qualified candidates may be established to staff identical or similar positions with various language requirements, security profiles and tenures (indeterminate, term, deployment, acting, secondment or assignment).

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 4 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
E1: Experience in planning and coordinating senior level intergovernmental conferences or meetings that include significant* government participation.
E2 : Experience in leading project teams.
E3 : Recent** and significant*** experience in the supervision of personnel including assigning work, managing and assessing performance.
E4 : Recent** experience managing a budget, including responsibility for financial planning, forecasting and reporting.
E5 : Experience in providing strategic advice and briefings to senior officials****.
E6 : Experience working in the area of intergovernmental relations, liaising with senior officials **** from federal and provincial or territorial governments.

* Significant government participation is defined as being more than one government and at the level of Deputy Minister, Minister or First Minister.
**Recent experience is defined as experience acquired within the last three (3) years.
***Significant experience is defined as the depth and breadth of experience generally acquired in the full-time performance of duties for a minimum of a three (3) year period.
****Senior officials are defined as being at the level of Director General (or equivalent) or higher.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

KNOWLEDGE:
K1 : Knowledge of federal government-wide priorities and their impact on the CICS.
K2 : Knowledge of trends in multi-media and internet technology used to support conferences or meetings, including teleconferences and videoconferences.
K3 : Knowledge of project management.

COMPETENCIES:
C1 : Oral Communication
C2 : Written Communication
C3 : Working Under Pressure
C4 : Analytical Thinking
C5 : Leadership
C6 : Discretion / Judgement
C7 : Client Service Orientation
C8 : Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
Graduation with a degree from a recognized post-secondary institution in a field related to the position.

Degree equivalency

EXPERIENCE:
AE1 : Experience in coordinating technical logistics for events such as videoconferences or press conferences.
AE2 : Experience in developing policies and procedures in support of internal operations and customer service delivery.

ORGANIZATIONAL NEEDS:
In order to meet the organization's employment equity objectives in support of a diversified workforce, candidates who self-declare as being members of one of the four employment equity groups may be considered first for appointment.

OPERATIONAL REQUIREMENTS:
Willingness and ability to travel extensively and on a short notice and regular basis across Canada to conference sites, including weekends.

Conditions of employment

Secret security clearance

1) Willingness and ability to travel extensively and on a short notice and regular basis across Canada to conference sites, including weekends.
2) Willingness and ability to work irregular hours and frequent overtime, sometimes on short notice, in make-shift offices while on conference sites.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

If you do not fully complete the screening questions as instructed, you will be screened out.

Candidates must meet the essential qualifications to be appointed to a position. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Various methods of assessment may be used (i.e.: written examination, interview, reference check, presentation, role play, performance evaluations, etc.)

Performance evaluations will be taken into consideration. Accordingly, you will be required to submit copies of your last two (2) performance evaluations as part of this selection process.

Contact information for four (4) references will be required: two (2) immediate supervisors (one (1) current) and two (2) direct report employees (name, telephone number and valid email).

Indeterminate employees at the same group and level or equivalent may be considered first for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.