Registry Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The Registry Branch is responsible for providing in-person and/or telephone assistance to lawyers, self-represented litigants, the public and SCC staff with regards to SCC practices, procedures, filing requirements, time limits, fees and hearings. The Branch is also responsible for the review of court documents filed by counsel and self-represented litigants and providing members of the Court, the Registrar and/or Senior Management with recommendations on appropriate course of action and; coordinating activities related to SCC hearings. As you can see, the Registry Branch is a high volume, fast paced work environment that requires highly skilled individuals working as a cohesive team to ensure all tasks are accomplished in an efficient and timely manner.

Work environment

The Supreme Court of Canada (SCC) is Canada’s final court of appeal. The SCC is a bilingual institution that hears cases in French and English, in all areas of the law, such as family, criminal, and tax law. It decides cases from Canada’s two major legal traditions, common and civil law. Its decisions affect the lives of all Canadians. The SCC recognizes that a key element necessary in achieving and retaining a representative workforce is providing a supportive work environment and fostering a corporate culture that is welcoming to all employees, including designated group members. According to the most recent public service employee surveys, the SCC is one of the best places to work in the federal public service. Given that the SCC is not served by Pay Centre, it has its own compensation team responsible for administering the full range of pay and benefits transactions in Phoenix and MyGCHR.

Intent of the process

* WRITTEN COMMUNICATION may be assessed through your application and throughout the staffing process. Therefore, communication needs to be grammatically correct, with appropriate vocabulary and minimal errors in punctuation and spelling. As a result, please use complete sentences.

This process is intended to fill one (1) existing position:

PM-03 Registry Officer (Specified term 6-12 months)

This process may also be used to create a partially or fully qualified pool of candidates and may be used to staff future vacancies for identical or similar positions (indeterminate, deployment, specified period appointment, acting, assignment or secondment) where the linguistic profile, tenure and security clearance may vary according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience in reviewing judgments, orders and/or decisions issued by a Court, Tribunal, a Board or a Commission.

Experience analyzing complex material filed by lawyers or self-represented litigants to assess accuracy, urgency and completeness of information and recommend course of action to management.

Experience working with case management and document management systems.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience working in registry operations of a Court, a Tribunal, a Board or a Commission.

Experience in coordinating hearings, including liaising with various sectors and external clients.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES:

Ability to conduct legal research and interpret legislation and/or regulations such as the Rules of the Supreme Court of Canada and the Guidelines for preparing Documents to be Filed with the Supreme Court of Canada.
Ability to deal with heavy workload, deadline pressures and determine priorities.
Ability to provide recommendations to management.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

Judgment
Reliability
Team player
Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

In accordance with the Employment Equity Act and in support of our employment equity goals of addressing demonstrated areas of under-representation of employment equity designated group members, consideration may be given to visible minorities.

OPERATIONAL REQUIREMENTS:

Due to operational requirements, the successful candidate will be expected to work on-site at the Supreme Court of Canada located at 301 Wellington Street, in Ottawa. A combination of on-site work and remote work may be an option during the pandemic. A working internet connection at home will be required to perform any remote work.

Conditions of employment

Reliability Status security clearance

Flexible working hours between 8:00 am to 5:00 pm are required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks will be sought.

An interview may be administered.

A test may be administered.

A situational exercise may be administered.

Indeterminate employees at the same group and level or equivalent will be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.