Administrative Assistant

Update: Please note that the staffing process 2021-NPB-EA-ATL-168853 has been extended until Monday August 23, 2021 until 23:59, Pacific Time.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that the Administrative Assistant job duties are normally carried out in the Moncton regional office, however due to the current COVID-19 pandemic, the successful candidate may be required to work from home temporarily until further notice.

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

Our immediate need is to staff one full-time indeterminate position.

A pool of candidates may be created to staff similar positions within the Parole Board of Canada with different linguistic profiles via various employment tenures such as indeterminate, deployment, specified period appointment, acting, assignment or secondment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
ED1. A secondary school diploma or *the employer-approved alternatives.

*The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

Experience
E1. Experience in providing administrative support services such as but not limited to: drafting and/or reviewing correspondence; providing logistical support for meetings; answering requests for information in person over the telephone and via email; managing a manager's daily calendar.

E2. Experience in using Word, Excel and Outlook.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

Abilities
A1. Ability to communicate effectively orally;
A2. Ability to communicate effectively in writing;
A3. Ability to pay attention to details;
A4. Ability to establish priorities in order to respect deadlines;
A5. Ability to use Microsoft Excel.

Personal Suitability
PS1. Judgement;
PS2. Initiative;
PS3. Dependability;
PS4. Effective Interpersonal Skills;
PS5. Discretion.

The following may be applied / assessed at a later date (may be needed for the job)

Education
A-ED1. Successful completion of a post-secondary diploma or degree from a recognized post-secondary institution in a field relevant to the position such as but not limited to: Administrative Assistant Techniques, Secretarial Techniques, Business Administration.

Degree equivalency

Experience
A-E1 - Experience in arranging work related travel.

Operational Requirement
Willingness and ability to work overtime on occasion.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates who are at the same group and level or equivalent may be considered before others.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.