Human Resources Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

* THE ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING will be assessed through your application. Therefore, communication needs to be grammatically correct, with appropriate vocabulary and minimal errors in punctuation and spelling. As a result, please use complete sentences.

Duties

Human Resources Assistant - Staffing & Labour Relations:

- The Human Resources Assistant, Staffing and Labour Relations, will report to the Supervisor, Client Services.
- The Assistant will provide human resources, administrative and support services in a number of areas of staff management.
- The Assistant will provide assistance, information and administrative advice to managers, candidates and employees on the various staffing processes.
- The Assistant will also need to research information on policies, procedures and human resource programs.
- Finally, the assistant will have to enter data in various human resources and compensation systems such as Peoplesoft, PSRS, PIMS, Phoenix, etc.

Human Resources Assistant - Classification:

- The position of the Human Resources Assistant, Classification, is part of the HR Policy and Programs team.
- The position reports to the Manager, Center of Expertise – Classification and works in collaboration with the Senior Classification HR Advisor.
- The main tasks of this position consists of doing classification data entry in the HR System (HRMS/PeopleSoft), coordinate classification requests, do follow-ups, prepare and update job files, coordinate classification grievances and offer administrative support to the Senior Classification HR Advisor.

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

The immediate intention of this process is to staff two (2) specified period (term) position with bilingual imperative BBB/BBB linguistic profile.

A pool of fully or partially qualified candidates may be established to staff similar positions within Parole Board of Canada with various linguistic profiles (English or French Essential, bilingual imperative BBB/BBB) and with various tenures (acting appointment, various specified periods, indeterminate).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

ED1 - A secondary school diploma or employer-approved alternatives (see note 1).

Note 1: The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

EXP1 - Experience in providing administrative support services in a client service environment.
EXP2 - Experience in using spreadsheets, word processing and emails such as but not limited to Microsoft Excel, Microsoft Word and Microsoft Outlook.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

PERSONAL SUITABILITIES:

PS1 - Effective Interpersonal Relationships;
PS2 - Client Service Oriented;
PS3 - Attention to details;
PS4 - Reliability;
PS5 - Initiative.

ABILITIES:

AB1 - Ability to plan, organize work and meet deadlines
AB2 - Ability to work under pressure.
AB3 - Ability to communicate effectively in writing.
AB4 - Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
EDUCATION:

AED1 - Diploma or degree from a recognized post-secondary institution, in a program relevant to the work to be performed.

Degree equivalency

ASSET EXPERIENCE:

AEXP1 - Experience in the use of a human resources management information system (HRMS) such as but not limited to Peoplesoft, HRIS etc.
AEXP2 - Experience in providing administrative support services in staffing, classification or labour relations.
AEXP3 - Experience in providing administrative support services from any department or agency in the Federal Public Service.

OPERATIONAL REQUIREMENT:

OP1 - Willing and able to work overtime, sometimes on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.