Business Coordinator/ Executive Assistant

Update: The closing date of this poster has been amended to January 14, 2022.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Please note: The first batch of applications will be pulled from the system on August 15, 2021 to staff an immediate need in Whitehorse, Yukon on a term basis.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information.

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 20 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer be considered for this inventory. Should your application become inactive while the inventory is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

To submit an application click on the button "Apply Now" below. Please note we will only accept on-line applications. Persons with a disability preventing them from applying on-line should contact us at 1-800-645-5605.

Additional allowances will be provided for these positions in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njc-cnm.gc.ca/directive/d4/v237/en

Positions are located at the Department of Justice in Whitehorse, Yukon or Yellowknife, Northwest Territories. Candidates applying from outside this location must be willing to relocate. Relocation assistance is available. http://www.njc-cnm.gc.ca/directive/nrd-drc/index-eng.php

Vacation Travel Assistance is available: https://www.canada.ca/en/treasury-board-secretariat/services/terms-conditions-employment/isolated-posts-government-housing.html

You may also be eligible for the Northern residents deductions when you file your tax return with the Canada Revenue Agency. More information can be
found at the following link: http://www.cra-arc.gc.ca/tx/ndvdls/tpcs/ncm-tx/rtrn/cmpltng/ddctns/lns248-260/255/menu-eng.html

Work environment

The Department of Justice offers a competitive salary and benefits and the opportunity to fully develop your knowledge and skills. Your professionalism and results oriented attitude will be recognized and rewarded with challenging opportunities in this team-oriented workplace.

The Department of Justice is often described as Canada's largest and most prestigious law firm. The Department makes and upholds federal laws and is the guardian of the Canadian justice system. By setting for itself the highest standards of integrity, fairness and professionalism, the Department of Justice has earned a reputation as a leader within the legal community.

No matter what your expertise, you will benefit from Justice Canada's supportive atmosphere, its emphasis on training and mentoring, and the ability to balance the personal and professional aspects of your life.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or employer approved alternatives.

The employer-approved alternatives to a secondary school diploma are:

- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

Experience in managing financial resources, including verifying and reconciling expenditures against a budget.

Experience in organizing and filing paper and electronic documents using established filing systems.

Experience in providing administrative services to management including scheduling, maintaining and coordinating schedules

Experience in managing the incoming flow of correspondence, messages and requests and determining the appropriate action.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of two years of an acceptable post-secondary education program in a field related to the position.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Demonstrating Integrity and Respect

Thinking Things Through

Working Effectively with Others

Showing Initiative and Being Action-Oriented

Ability to effectively communicate in writing

Ability to effectively communicate orally

Judgement

Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Experience working in a Northern and cross-cultural environment

Experience working in the Federal Public Service.

Experience supervising staff.

Experience in reviewing, analyzing, preparing and monitoring financial reports, making recommendations for changes to resource levels and allocations.

Experience processing and monitoring contracting transactions.

Experience in formatting and editing documents such as briefing notes, correspondence and presentation decks.

Experience in interpreting, applying and understanding legislation, policies or other rules and procedures.

Experience in liaising with internal and external stakeholders.

Experience working in a legal environment.

Knowledge of administrative procedures related to finance in the Federal Public Service.

The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability or a member of a racialized group* and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.
* Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.

Willingness and ability to work overtime on short notice

Willingness and ability to travel on occasion

Conditions of employment

Reliability and Security: Reliability, Secret or Top Secret security clearance (depending on the position or as required)

Medical clearance*
*The incumbent and his/her dependents may be required to obtain Health Canada medical clearance in accordance with the Isolated Posts and Government Housing Directive.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information pertaining to this process will be sent by e-mail and/or will be indicated in your account. Candidates who participate in this selection process must include an electronic e-mail address which accepts e-mails from unknown users (some e-mail systems block this kind of e-mail). It is your responsibility to verify your e-mail and account on a regular basis for new communication regarding this selection process.

You will be required to provide proof of your education credentials at a later date. Foreign educational credentials must be assessed by a recognized credential assessment service. If the candidate has been educated outside of Canada, it is the candidate’s responsibility to have his or her certificates and/or diplomas assessed against Canadian educational standards. Candidates will be required to submit proof of education during the assessment phase of the staffing process. Guidance may be found at the Canadian Information Centre for International Credentials (CICIC) at http://www.cicic.ca

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.