Strategic Services Business Analyst, Document System and Control Officer - ASSET AMENDED

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

Depending on the position being staffed, any of the asset qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy.

Duties

Stream 1: Document and Systems Control Officer
This position conducts administrative activities in support of the regional Safety and Security team, for the Canadian Coast Guard in Western region. Oversees document control for the Safety Management System, which is comprised of the policies, processes and procedures that have been developed to ensure a safe and secure working environment.

Stream 2: Strategic Services Business Analyst
This position resides within the Strategic Services Unit (SSU) under the Integrated Business Management Services (IBMS) program of the Canadian Coast Guard. This position supports the senior analyst with event coordination and planning, maintaining a promotional items inventory, supporting event logistics, and liaising with event coordinators and CCG program managers.

Work environment

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard (CCG), a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways. We are proud to celebrate our diversity and our commitment to values and ethics – we recognize our employees for a variety of achievements, including Excellence in Values and Innovation; provide wide-ranging career opportunities, as we are the third largest federal public service department in British Columbia; are recognized as one of Canada’s Top Employers for Young People in 2017, 2018, 2019 and 2020.

Intent of the process

The initial intent is to hire term positions in both the Document and Systems Control Officer and Strategic Services Analyst positions.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and /or 2 years of related experience.

Degree equivalency

Experience researching, compiling, analyzing, and summarizing relevant data and information from internal and/or external sources.
Experience in building and maintaining relationships with internal and external clients
Experience using software at an intermediate or advanced level such as Word, Excel, Outlook, PowerPoint, Internet Explorer
Experience in the maintenance of a comprehensive documents database in electronic and/or paper formats such as MS Access, GC Docs or other relevant databases (not Excel)

The following will be applied / assessed at a later date (essential for the job)

English essential
Knowledge of the Canadian Coast Guard structure, programs, operations (Stream 1)

Ability to multitask
Ability to effectively communicate orally
Ability to communicate effectively in writing
Ability to work in an environment with tight timelines and competing priorities

Effective interpersonal skills
Detail Oriented
Initiative
Adaptability

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Depending on the position being staffed, any of the asset qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy. Please provide a detailed description of how you may meet each asset criteria within your application.

Graduation from a recognized post-secondary institution with a diploma or certificate in a relevant field.

Stream 1 and 2:
Experience in contributing to the planning, monitoring, and reporting on activities related to operations, programs, corporate business or projects.

Willing and able to travel air, land, or by sea
Willing and able to work overtime, often on short notice
Able to handle and lift heavy (approx. 14kg) totes/boxes for shipping

Stream 1:
Experience working on a Canadian Coast Guard vessel or at a Canadian Coast Guard Search and Rescue station
Experience using a financial management system
Experience with ABB (Activity Based Budgeting)

Knowledge of the Canadian Coast Guard Safety Management System, such as safety manuals, site specific work instructions, audits, non-compliance reports, or incident investigation reports

Stream 2:
Experience in planning or coordinating meetings, committees and events
Experience in working with procurement processes, or grants and contributions administration and contributing to high level correspondence
Experience working with Canadian Coast Guard services or programs
Experience in expenditure management and reporting

Conditions of employment

Reliability or Secret security clearance
Health Canada Medical (Stream 1)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.