Conference Procurement and Technical Services Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***POSTER EXTENDED UNTIL SEPTEMBER 1ST, 2021***

Duties

Provision of procurement, technical, conference logistics and administrative services in support of the planning and conduct of First Ministers’ and Premiers’ conferences as well as for Federal-Provincial-Territorial and Provincial-Territorial conferences of Ministers and Deputy Ministers.

UPDATE RE: COVID-19 WORKING SITUATION:
Currently no travel is predicted for the foreseeable future. All of our events are
currently taking place via videoconference or teleconference and all our employees are
teleworking from home. However, this is not a permanent situation.

Work environment

CICS is an impartial agency whose mandate is to provide administrative support and planning services for Federal-Provincial-Territorial and Provincial-Territorial conferences of First Ministers, Ministers and Deputy Ministers, throughout Canada. We thrive on helping governments by delivering impartial and professional conference services, with innovative solutions.

We are a Micro-Agency of approximately 30 employees. Workplace culture is centered on TEAMWORK. Everyone helps each other out, at the office and on conference sites, to provide the best possible service to clients. We are a completely mobile workforce.

We are looking for dynamic, professional and engaged people to provide support of service delivery to internal and external clients, and stakeholders.

To know more about CICS visit our website: http://www.scics.ca

Intent of the process

The intent of this selection process is to staff one position. A pool of qualified candidates may be established through this process and may be used to staff identical or similar positions within Canadian Intergovernmental Conference Secretariat. These positions may be staffed on an indeterminate (appointment or deployment) or temporary basis (term, acting, assignment or secondment).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 - A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
E1 - Experience providing logistical, audiovisual and web conferencing support to conferences or meetings.
E2 - Experience in procurement or contracting in relation to the acquisition of equipment and/or services.
E3 - Experience providing client services.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:
K1 - Knowledge of the mandate and activities of the Canadian Intergovernmental Conference Secretariat (CICS).
K2 - Knowledge of audio-visual equipment and their installation and setup.
K3 - Knowledge of Microsoft Office Suite.

COMPETENCIES:
C1 - Oral Communication
C2 - Written Communication*
C3 - Attention to detail
C4 - Problem-solving
C5 - Working under pressure
C6 - Innovation
C7 - Flexibility
C8 - Client Service Oriented

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
AED1 - Certificate or diploma in audiovisual and/or multimedia technologies or computer sciences.

Degree equivalency

EXPERIENCE:
AE1- Experience planning and serving senior level* conferences and/or meetings that include significant** government participation.

* Senior level is defined as being at the executive level and above.
**Significant government participation is defined as being at the level of
deputy ministers, ministers or first ministers.

ORGANIZATIONAL NEEDS:
In order to meet the organization's employment equity objectives in support of a diversified workforce, candidates who self-declare as being members of one of the four employment equity groups may be considered first for appointment.

OPERATIONAL REQUIREMENTS:
Willingness and ability to travel and to work overtime on short notice.

Conditions of employment

Secret security clearance

- Willingness and ability to travel extensively and on a regular basis across Canada to conference sites including weekends.
- Willingness and ability to work irregular hours and frequent overtime in make-shift offices while on conference sites.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

If you do not fully complete the screening questions as instructed, you will be screened out.

Please note that your application and answers to the screening questions may be used to assess the written communication competency (C2).*

All communication relating to this process may be used in the assessment of other qualifications.

Candidates must meet the essential qualifications to be appointed to a position. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Various methods of assessment may be used (i.e.: written examination, interview, reference check, presentation, role play, performance evaluations, etc.)

Contact information for three (3) references will be required: current supervisor and two (2) past supervisors (name, telephone number and valid email).

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.