Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

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A tip for success – In responding to the screening questions, consider this your opportunity to demonstrate to the management team just how much experience and skills you bring to the table!

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Fisheries and Oceans Canada and the Canadian Coast Guard seek to hire candidates that reflect Canada’s diversity and are committed to fostering a public service culture grounded in diversity, inclusiveness and accessibility.

By completing the Employment Equity section in your application, you help create a Public Service that is diverse, inclusive and representative of identities, cultures, perspectives and experiences that make up Canada.

**We may prioritize or limit selection to candidates belonging to one of the designated employment equity groups.**

Duties

Real Property, Safety & Security (RPSS) is one of three real property custodians within Fisheries and Oceans Canada (DFO) administering the majority of DFO real property assets, including office and special purpose buildings, such as Canadian Coast Guard bases, light stations, hatcheries, laboratories and a number of smaller facilities. The availability of these facilities, along with Public Services and Procurement Canada-provided leased inventory, are crucial for departmental sectors to deliver their mandated programs.

The branch provides leadership and expertise in real property planning, strategic investment, divestiture, infrastructure life cycle management, facilities maintenance, environmental management, and employee safety and security advisory services. Regardless of the position to be staffed, we are looking for self-starters who are passionate about service excellence and eager to assist our clients in meeting their objectives.

Intent of the process

This is an anticipatory selection process. Results from this selection process may be used to staff temporary or permanent AS-01 positions in Dartmouth, Nova Scotia.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- Secondary school diploma or an acceptable combination of education, training and/or experience
Note: Experience relevant to the position would be defined as would be at least one (1) year of experience directly related to the essential experience requirements. Training relevant to the position would be defined as any formal training from a recognized post-secondary institution, or professional organization directly related to the key duties of the position.

Degree equivalency

EXPERIENCE
- Experience providing financial management services such as budget forecasting, analysis, and reporting
- Experience creating contracts and issuing purchase orders
- Experience providing administrative support services to a team or a manager
- *Experience using spreadsheet, word processing and email software such as Microsoft Word, Excel and Outlook or similar software (* Note: Candidates must clearly demonstrate their experience by providing details on the functions used (e.g. development of spreadsheets, creating reports, entering and editing data, formatting, importing data, creating tables, drafting letters, using various formulas, creating pivot tables, etc.))

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to establish priorities and work under pressure and regular interruptions

PERSONAL SUITABILITIES
- Effective interpersonal relationships
- Initiative
- Dependability
- Attention to Detail

The following may be applied / assessed at a later date (may be needed for the job)

- Successful completion of post-secondary training related to Accounting procedures

- Experience in the procurement (purchasing) of goods and services
- Experience using financial software packages such as, Management Reporting System (MRS), Abacus, SAP,etc.

ORGANIZATIONAL NEEDS
- In support of achieving a diversified workforce, considerations may be given to qualified candidates self-identifying as belonging to one of the following employment equity groups: aboriginals, persons with disability, and visible minorities

OPERATIONAL REQUIREMENTS
- Willingness to work overtime when required

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in the screening questions how they meet the education and experience criteria listed in the essential and asset qualifications (other qualifications). Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected. Failure to provide this information in the requested format may result in your application being rejected.

The client organization will accept applications on-line only.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.