Various Administrative Positions - CR-04, CR-05, AS-01, AS-02

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard are unique and inspiring workplaces, where our people are valued members of a team committed to serving Canada. We were recognized as one of the country’s ''Top Employers'' in 2021.

Positions in the administrative fields are quite varied within our Department so there is surely something that could be of interest to you! If you are interested in a new challenge, click « APPLY ONLINE » to submit your application. We are 10,000 strong and growing; waiting for you to come aboard!

Intent of the process

The intent of the process is to staff present and future position on a permanent or temporary basis within the DFO Gulf and Maritimes Regions. Please note that the selection process could be used to staff positions with various linguistic profiles, various tenures, various security requirements, various conditions of employment or operational requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
• A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE
• Experience providing administrative support services (such as but not limited to arranging meetings, managing or maintaining electronic or hard-copy files, preparing or editing documents or reports, managing calendars).
• Experience answering general inquiries and information requests from internal or external clients.
• Experience in using Microsoft Word, Excel and Outlook.

(AS-02 ONLY)
Significant * experience providing administrative support services (such as but not limited to arranging meetings, managing or maintaining electronic or hard-copy files, preparing or editing documents or reports, managing calendars, etc.).

*Significant is defined as depth and breadth of experience normally associated with the performance of those duties for a period of approximately 1 (one) year.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The following education and experience qualifications could be deemed essential depending on the position.

EDUCATION (ASSET)
• Successful completion of two years post-secondary education or an acceptable combination of education, training and/or experience
• Completion of at least one accounting course at the post-secondary level which is part of a diploma program

Degree equivalency

EXPERIENCE (ASSET)
• Experience in compiling information to support manager’s workload
• Experience reviewing budgets and financial spreadsheets
• Experience coordinating events (conferences, meetings, travel arrangements, etc.) and virtual meetings (teleconferencing, video conferencing, etc.)
• Experience working in an accounting environment
• Experience analyzing information, reports, and recommending solutions

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Linguistic profiles – English essential, French essential and/or Bilingual imperative (BBB/BBB,CBC/CBC, CCC/CCC)

Information on language requirements

COMPETENCIES
• Attention to details
• Initiative
• Interpersonal skills
• Judgement
• Dependability

ABILITIES
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to plan, organize and prioritize workload.

(AS-02)
• Ability to analyze information, proofread documents and make recommendations.

The following may be applied / assessed at a later date (may be needed for the job)

ABILITIES (ASSET)
• Ability to use Microsoft Excel at an intermediate level

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

Conditions of employment

Security Clearance - Reliability or Secret clearance (depending on the position).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Reference checks may be sought.
An interview may be administered.
A written examination may be administered.
A practical test may be administered.
A situational exercise may be administered.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Please note that the information provided may be considered in the assessment of any of the essential or asset qualifications, including the ability to communicate effectively in writing.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions.

It is your responsibility to ensure that your email and contact information are
maintained with the hiring board AND in your Public Service Resourcing System (PSRS) account. As all of the communication for this process will be conducted via the email address provided in your application AND via your PSRS account, it is your responsibility to ensure that you check for messages regularly and to ensure that your email address accepts messages from unknown users (some email systems block these types of email or filter them to a junk mail folder). Failure to respond to key messages may result in your being eliminated from this process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.