Submission and Document Control Officer ***AMENDEMENT TO CLOSING DATE***

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Work environment

What we offer

TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency
• be part of cultivating the federal public service as a model workplace

With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives
• driving excellence in people management
• taking initiative
• effectively managing risks

Intent of the process

The initial intent of this process is to offer one bilingual imperative CBC/CBC indeterminate position and one bilingual BBC/BBC acting position .

A pool of qualified persons resulting from this process may be created and may be used to fill similar positions with linguistic profiles (bilingual imperative BBB/BBB, bilingual imperative BBC/BBC, bilingual imperative CBC/CBC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (http://www.psc-cfp.gc.ca/plcy-pltq/rfli-lirf/index-eng.htm).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma or an acceptable combination of education and / or experience.

Degree equivalency

EXPERIENCE:
- Experience in the coordination and/or processing of large volumes of submissions for presentation and decision-making to *senior level officials (e.g.: Treasury Board, Cabinet, and other Senior level management committees and boards;
- Experience working in an executive and/or ministerial support environment (for example, in Parliamentary Affairs; Cabinet Affairs; in a Ministerial Correspondence, Events or Briefing Unit);
- Experience in using a tracking system or data base.

* The definition of senior level official is Director General level, or equivalent, and above

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual - Imperative (BBC/BBC)
Bilingual - Imperative (BBC/BBC)

Information on language requirements

KNOWLEDGE:
- Knowledge of the role of the Treasury Board and its Secretariat and, the relationship between Parliament and Government.

ABILITIES:
- Ability to communicate effectively in writing;
- Ability to communicate effectively orally;
- Ability to plan, prioritize and organize workload in order to ensure objectives and deadlines are met.

PERSONAL SUITABILITY:
- Effective interpersonal relationships;
- Judgement;
- Attention to detail;
- Flexibility;
- Initiative.

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE:
- Experience in using the following computer applications: Foxit PhantomPDF and/or Acrobat DC in order to create pdf ebinders and compress documents.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEEDS:
-Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations;
- In support of achieving a diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

OPERATIONAL REQUIREMENTS:
- Willingness to work overtime as operational deadlines necessitate.

Conditions of employment

Secret security clearance - A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• length of time living in Canada
• reference checks
• previous employment
• open source checks
• credit/financial status

Individuals must have lived in Canada for a sufficient period of time to enable appropriate inquiries, verifications and assessments to be conducted. For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete. For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.