Stream 1: Legal Assistant Stream 2: Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Stream 1: Legal Assistant
Stream 2: Administrative Officer

Only applications received directly
via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Work environment

Our newly renovated building at 219 Laurier Ave W in the downtown core meets the government’s new Workplace 2.0 concept and have Wi-Fi throughout. Employees have access to amenities such as showers, change rooms and secure bicycle storage, allowing them to commute using Ottawa’s bike path system.

If you are a leader, a motivator and a strategic thinker who wants to work for one of Canada’s Top Employers, consider joining the TBS team.

Intent of the process

The initial intent of this process is to offer 8 CR-05 and 2 AS-02 appointments with various tenures and with various linguistic profiles.

English Essential
Bilingual-imperative - BBB/BBB

A pool of qualified persons resulting from this process will be created and will be used to fill similar positions with linguistic profiles (english essential, bilingual imperative BBB/BBB, bilingual non imperative BBB/BBB) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (http://www.psc-cfp.gc.ca/plcy-pltq/rfli-lirf/index-eng.htm).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 10

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of two years of post-secondary school program with acceptable specialization in a law-related field.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential
Bilingual imperative - BBB/BBB
Bilingual non-imperative - BBB/BBB

Information on language requirements

Eperience:
All Streams:
- Experience in preparation of correspondence, adhering to deadlines and managing a file tracking system.
- Experience using the Microsoft Suite software (Word and Outlook) and portable document format (PDF) editing software.
- Experience in drafting legal documents for litigation.

Stream 1:
- Experience providing logistical support, operational support, and administrative support.

Stream 2:
- Significant* Experience providing logistical support, operational support and administrative support
to **senior managers.

*Significant means the depth and breadth of experience normally acquired over a period of approximately two years.

** Senior management is defined as EX-01 and above

Knowledge:

Stream 1:
- Knowledge of legal office practices and administrative procedures

Stream 2:
- Knowledge of guidelines concerning the security of classified materials.

Abilities:

Stream 2:
- Ability to develop and maintain systems for BF and follow-ups.

All Streams:
- Ability to manage workload in order to meet tight deadlines
- Ability to proofread and correct documents/correspondence for grammar, spelling, and/or related errors
- Ability to communicate effectively in writing
- Ability to communicate effective orally

Personal Suitability:
- Working effectively with others
- Showing initiative and being action oriented
- Thinking things through
- Demonstrating integrity and respect

The following may be applied / assessed at a later date (may be needed for the job)

Experience:
- Experience working as a Legal Assistant in a Government legal services environment

Organizational Needs:
- Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations;
- In support of achieving a diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Conditions of employment

A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• length of time living in Canada
• reference checks
• previous employment
• open source checks
• credit/financial status

Individuals must have lived in Canada for a sufficient period of time to enable appropriate inquiries, verifications and assessments to be conducted. For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete. For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

- Reference checks may be sought.

- An interview may be administered.

- A test may be administered.

- A situational exercise may be administered.

- An assignment, secondment, or acting appointment requires approval of your supervisor.

Please identify clearly for which position(s) you are submitting an application.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

As an acting appointment of four months or more is an Appointment under the Public Service Employment Act you are required to meet the linguistic profile of the position.

All of the information collected during the selection process, including behaviour and communication, from the time of application until the end of the process, may be used to evaluate candidates.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.