Human Resources Assistant - Inventory (*AMENDMENT*)

Update: * COVID Vaccination requirement removed, effective 2022-June-20.
* Amendment to the Condition of Employment.

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

- Maintains both paper and electronic staffing files, ensuring that all required documentation is on each file.
- Prepares staffing related documents to be reviewed by the HR Advisor (incl. letters of offer, invitations, result letters)
- Corresponds and responds to inquiries from candidates and managers.
- Works within the Public Service Resourcing System to draft all Posters and Notifications.
- Reviews all documentation sent through the Staffing Trusted Source to be sent to the Public Service Pay Centre.
- Inputs all PeopleSoft (My GCHR) data entry in relation to staffing processes and appointments (including employee pay related data).
- Arranges and coordinates logistics for scheduling of interviews and exams/testing.
- Provide support and works closely with HR Advisors and the HR Coordinator. These working relationships may be virtual.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

This is an inventory process. A pool of qualified candidates may be established and may be used to staff similar positions with various tenures, various language requirements, and various security requirements within the public service.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of two years of secondary school or employer-approved alternatives.
*Employer approved alternative is defined as a minimum of one year of experience working in an administrative capacity.

Degree equivalency

Experience:
- *Significant experience providing **administrative support in a ***fast paced office environment.
- Experience working with MS Word, Outlook and Excel in an office environment.
- Experience entering data into an information management system such as Peoplesoft, Freebalance, SABA, SAP, SIGMA or similar systems.
- Experience using video conferencing tools such as MS Teams, Zoom, Google Meet or similar tools to schedule meetings.

* “Significant experience” refers to the depth & breadth of experience normally associated with performance of the duties on a continuous basis over a period of approximately 12 months.
**Administrative support refer to activities that support the day-to-day operations of an organization; these generally include (but are not limited to) managing and distributing information within the office, entering/tracking information in databases, answering phones, responding to written enquiries, organizing and managing meeting logistics, electronic information management, scanning documents, taking minutes, etc.
***”Fast paced” refers to an environment in which employees are asked to balance many tasks back-to-back or simultaneously where there may be very little downtime and the workflow may be high.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Official Language Proficiency :
Various: English Essential, Bilingual - Imperative (BBB/BBB).

Information on language requirements

Competencies:
- Values and ethics — Serving through integrity and respect.
- Thinking things through — Innovating through Analysis and Ideas.
- Working Effectively With Others (Building and maintaining effective and constructive working relationships).
- Excellence through results — Delivering through own work and responsibilities.
- Client service – Level 1.

Abilities:
- Ability to pay attention to detail.
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Education:
- Graduation with a degree from a recognized post-secondary institution with acceptable specialization in human resources management, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences, sociology, or in any other field relevant to the work to be performed.

Degree equivalency

Asset Experience:
- Experience providing **administrative support in staffing or recruitment.
- Experience providing **administrative support in human resources.
- Experience using Peoplesoft to input and extract staffing data and in identifying and correcting data anomalies.

**Administrative support refer to activities that support the day-to-day operations of an organization; these generally include (but are not limited to) managing and distributing information within the office, entering/tracking information in databases, answering phones, responding to written enquiries, organizing and managing meeting logistics, electronic information management, scanning documents, taking minutes, etc.

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Operational Requirements:
- A willingness to travel.
- A willingness to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Only job applications received directly through jobs-emplois.gc.ca will be accepted. DO NOT email, fax, or mail copies of your application. To submit an application, please click on the button “apply now.”

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

In addition to a resume, you must answer all screening questions demonstrating how you meet the education and experience requirements as well as the asset qualifications. Failure to do so in the prescribed manner may result in your application being rejected.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

A written exam may be administered.

Interviews will be conducted.

Reference checks will be conducted.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

Candidates may be required to pay for all travel and relocation expenses related to this process, including travel expenses for assessment purposes.

There is a 180 day waiting period before you can reapply if eliminated from the inventory. Your application will not be reconsidered until the waiting period has elapsed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.