Inventory for Administrative Assistant positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The first round of candidate selection from this selection process should be completed around mid-June.

By responding to screening questions, candidates must clearly explain in detail how they meet the essential and asset experience qualifications by indicating HOW (clearly explain your duties), WHEN and for HOW LONG (date and length of time in months or years), and WHERE (employer and geographic location) this experience was acquired. A person may be appointed to the position without meeting any or all of the asset qualifications; however, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. Failure to provide the information as instructed will result in your application being rejected. You will not be solicited for incomplete or missing information.

Applicants are also asked to provide the names and contact information for three (3) references. One must be from a recent employer in a supervisory position.

Work environment

Environment and Climate Change Canada’s (ECCC) Enforcement Branch (EB) ensures that companies and individuals comply with the laws administered by Environment and Climate Change Canada to protect the natural environment, its biodiversity and the health of Canadians. These laws aim to reduce damage and threats to the environment, its ecosystems and biodiversity for the benefit of all Canadians and international community.

The offices are located in downtown Montreal and in the eastern part of La Cité-Limoilou in Quebec City. The chosen candidate will play a key role in assisting the management team and the enforcement officers of the Environmental enforcement directorate in the execution of administrative tasks related to the organization’s mandate.

Individuals hired during the COVID-19 pandemic may have to work from home until it is possible to return to the workplace.

Intent of the process

This inventory will be used to staff administrative assistant positions at the AS-01 group and level within the Enforcement Branch and possibly in other branches of ECCC in Montreal or Québec City (Quebec). The job offers from this inventory will primarily be for permanent (indeterminate) full-time positions. Temporary positions may be considered.

Applicants will be selected from the inventory depending on the specified merit criteria they satisfy for evaluation purposes. A more in-depth assessment will follow, which may include a written exam, interview, reference check and/or second language evaluation.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
• A secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

Experience
• Experience in administration support
• Experience with the Microsoft Office suite
• Experience in maintaining a budget

(*Administrative support services are defined as, but not limited to: agenda and email box management, scheduling and organizing meetings/teleconferences/videoconferences, preparing and filing files for meetings and related documentation, obtaining office equipment and supplies, maintaining a filing system, mail services, security, records management, and facility management and other related tasks).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset qualifications
• A post-secondary diploma, degree or certificate from a recognized educational institution with acceptable specialization in office administration or other field relevant to the position.
• Experience in assisting management with financial administration.
• Experience working in a customer service oriented environment.
• Experience in providing advice and recommendations.
• Experience in writing meeting minutes.
• Experience using a financial management system (Ex. SAP).
• Experience working with purchase cards and credit card statement reconciliation (Ex. CAG)
• Experience using Shared Travel Services systems (Ex. HRG).
• Experience in travel planning.
• Experience in contracting and procurement.

Degree equivalency

Operational requirements
• Must be willing and able to work overtime occasionally and on short notice.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
NOTE: Each appointment decision will be treated distinctly. The requirements of each position will be determined objectively at the time of the appointment or the deployment.

Consequently, we encourage all candidates, regardless of their language profile, to apply.

Information on language requirements

Abilities
• Ability to communicate effectively orally
• Ability to communicate effectively in writing
• Ability to organize workload
• Ability to work independently
• Ability to adapt

Personal Suitabilities
• Sense of responsibility
• Working effectively with others
• Attention to detail

Conditions of employment

Secret security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please note that Asset Criteria may be used in the initial screening phase.

Candidates must provide a contact email address and number that they can be reached at during the normal business week (Monday to Friday).

Qualifications may be evaluated by a wide range of tools and methods. Consequently, a written exam, an interview, reference checks or other evaluation methods may be sought in this process. Applicants need to make a reasonable effort to make themselves available for their evaluation at the appointed time. A passing note will be established for all of the evaluated qualifications.

Random selection may be used to identify which applicants will be assessed in this appointment process.

Top-down consideration of scores at any stage of this process may be used to determine the number of qualified candidates.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Acknowledgment of receipt of applications will not be sent; we will contact applicants when the screening process is completed.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.