Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

The Department of National Defence (DND) is one of the largest federal government employers, offering over 70 types of civilian career opportunities. DND's role is to provide services and support to the Canadian Armed Forces (CAF) in their operations and missions at home and abroad. The Department fosters a work environment where employees have opportunities to develop, learn and progress in their careers and have job satisfaction over the long-term. DG Costing, Investment Planning and Approvals is a group with the ADM (Fin) organization which is responsible for the preparation of all DND cost estimates, the DND Investment Plan and all Corporate submissions. This is an exciting time to join a new team, and grow with the organization as they define and stand-up this new organization. Our team provides direct support to the Canadian Armed Forces and the Defence Team by working alongside civilian and military managers in various financial and policy disciplines. This unique environment is exciting for any FI, AS, CR or EC Professional looking to be part of a diverse and innovative workforce.

Our offices are located in various locations within the National Capital Region. We are presently working virtually until we can return to our offices at Carling Campus.

We are seeking AS-01 Professionals who are interested in joining a growing, dynamic team supporting the preparation, analysis and briefing of senior management on lifecycle cost estimates, corporate submissions, and the investment plan. If you would like to work in a dynamic environment, supporting our Defence Team and are interested in challenging work experience, please join us!

Intent of the process

A pool of partially qualified or fully qualified candidates may be created to staff identical or similar positions with various tenures, linguistic profiles and security requirements for positions within the department of National Defence and throughout the federal public service.

A person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements, or organizational needs. However, meeting these qualifications is desirable and may be a deciding factor in choosing the person to be appointed, now and in the future.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

A secondary school diploma or employer-approved alternatives.

Degree equivalency

Experience:

Experience providing administrative support services.
Experience in proofreading, editing or formatting various types of correspondence.
Experience applying policies and administrative guidelines or administrative procedures.
Experience working in a multitasking environment.
Experience using Microsoft Office Suite software (Word, Excel, Outlook and PowerPoint).
Experience in taking notes in the preparation of minutes and summaries of follow-up actions.

COMPETENCIES:

Demonstrating integrity and respect.
Thinking things through.
Working effectively with others.
Showing initiative and being action-oriented.

ABILITIES:

Ability to communicate orally.
Ability to communicate effectively in writing.

Personal Suitability:

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Education:

Graduation with a degree from a recognized post-secondary institution in a field relevant to the duties of the position, in particular, office automation, administration and office
management.

Degree equivalency

Asset Experience:

Experience working in the Federal Public Service.
Experience in budgets / finances.
Experience in preparing financial reports and providing analysis, including using a financial management system such as SAP.
Experience using PeopleSoft software.
Experience using SharePoint software.
Experience in information management / information technology.
Experience in processing and archiving documents.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Department of National Defence is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or
women (in non-traditional occupations) will be considered.

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to
the spouses or common-law partners of CAF members.

Depending on the position being staffed, any of the operational requirement below may be deemed as required for the position:
Candidates must be willing to work weekends, as required.
Candidates may be required to work overtime.

Conditions of employment

Reliability Status security clearance - Various Security requirements depending on the position being
staffed : RELIABILITY, SECRET or TOP SECRET

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.