Join PSPC! Various opportunities in the field of administrative services

Update: Please note that the closing date has been extended until September 2nd, 2022.

Important messages

Giving you the best chance to succeed!

At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

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On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

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When you submit your job application for this inventory, you are applying for various opportunities, not for a particular position. Not familiar with inventories? No problem! We have created a ''Frequently Asked Questions'' section at the bottom of the poster to clarify it all.

POSITIONS ACROSS CANADA: This inventory will be used to staff positions across Canada. In order to maximize your chances to be referred for an employment opportunity as part of this inventory, we encourage you to select all of the work locations where you would like to be referred in your job application.

Duties

Public Services and Procurement Canada (PSPC) includes a variety of employment opportunities for many types of AS-02 positions. If you are an administrative services professional or you are driven in building a career in this field, this is your chance. Without being limited to, you will find below, different job profiles that can give you an overall representation of the responsibilities you can expect:

◦ ADMINISTRATIVE SUPPORT:
You will be responsible of offering support in one or more administrative fields such as human resources, finances, material management, record management, etc. You will have to answer to various type of requests, provide guidance to staff on procedures and administrative processes as well as improve the efficiency of administrative practices in place.

◦ EXECUTIVE SUPPORT:
You will act as the first contact in a senior executive's office and provide a wide range of administrative support services including managing the agenda, planning and organizing meetings, preparing and reviewing information documents and reports, managing correspondence and ensuring necessary follow-ups with colleagues and directors/managers.

◦ PROJECT TEAM SUPPORT:
You will be responsible of supporting and coordinating the activities related to project management such as assisting in the drafting of project terms and conditions, planning and risk assessment. You could contribute to the analysis, perform fact or data research, coordinate working groups and ensure the necessary follow-up with the various stakeholders.

◦ FINANCIAL ACTIVITY SUPPORT:
You will be responsible of supporting activities related to accounting and financial operations, such as coordinating and tracking a budget, budget forecasts and expenditures, invoices and financial contracts, financing, auditing, account receivable or payable, account reconciliation, expense reports and salary forecast. As part of your work, you will have to use financial systems, ensure the quality of financial documents or contracts and may have to analyze, reconcile financial data and maintain reports.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

This inventory will be used to staff various AS-02 positions, or equivalent, with employment tenures, language and security requirements, conditions of employment and work locations that will vary depending on the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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Level of education required
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◦ A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English, French or Bilingual.

**Please note that the majority of positions in the National Capital Region (Gatineau and Ottawa) require bilingual imperative (BBB/BBB or CBC/CBC) linguistic requirements and that unilingual requirements (French or English essential) are mainly for positions in the other regions.**

NOTE: Please be sure to clearly indicate your preferences for the language requirements of positions that may interest you in your application to ensure that you maximize your chances of being selected for employment opportunities at PSPC.

Information on language requirements

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You MUST possess the following essential competencies. They are required for the job and will be assessed later in the process.
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◦ Client service
◦ Thinking things through
◦ Showing Initiative and being action-oriented
◦ Working effectively with others
◦ Demonstrating integrity and respect
◦ Communicate effectively in writing
◦ Communicate effectively orally

The following may be applied / assessed at a later date (may be needed for the job)

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Qualifications that MAY be required depending on the position to be staffed (assets)
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NOTE: Depending on the position to be staffed, any of the qualifications below may be considered as an asset qualification. This doesn’t mean that you must possess all these qualifications, but they may be a deciding factor in choosing the person to be appointed, therefore we strongly encourage you to indicate as many qualifications that you possess.

1- Experience providing general administrative support services.

2- Experience providing executive support services in the office of a senior manager.

3- Experience supporting project-related activities.

4- Experience supporting finance related activities.

5- Experience supporting human resources related activities.

6- Experience supporting procurement related activities.

7- Experience supporting Information Management (IM) or Records Management related activities.

8- Experience supporting pay or benefits related activities.

9- Experience supporting pension related activities.

10- Experience working in a fast-paced or high-volume environment (e.g. call centre, help line, marketing, sales or surveys).

11- Experience working with sensitive and confidential information.

12- Experience in supervising employees.

13- Experience with data entry, data verification and error correction.

14- Experience using functions of videoconferencing tools (MS Teams, Zoom or WebEx) such as: sharing documents, organizing breakout rooms, troubleshooting technical issues, etc.
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ORGANIZATIONAL NEEDS

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

◦ Various security requirements could be required, depending on the position being staffed.
◦ All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.
◦ Other conditions of employment could also be required depending on the position being staffed.

Other information

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FREQUENTLY ASKED QUESTIONS
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1. How will you communicate with me?
We will contact you by email or through your GC Jobs account. Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your email inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

2. How does an inventory work?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the AS-02 level or equivalent.

3. When I submitted my application, why did I receive a “Screened out” message?
In this case, you probably answered "no" to the screening question asking you to confirm that you possess the minimum educational requirement. It is possible that you answered "no" to this question BY MISTAKE. If this is the case, simply retrieve your application and change your answer.

4. What does "Registered in the Inventory" mean?
When your application has been successfully submitted, the system automatically generates a status confirming your inclusion in the inventory. This means that you are now part of the list of candidates who could be randomly selected, depending on the needs of the positions to be filled. If your application is selected, you will be notified.

5. What happens if my application expires?
You must reconfirm your interest in remaining in the inventory every 90 days. Twelve days prior to expiry, a notice will be posted to the "My Jobs" menu in your GC Jobs account. If you disregard this notice, your application will be automatically deactivated from the inventory and you will no longer be considered. If this situation occurs, you have the option to reactivate your application by selecting the "Renew my application" link. This option is only valid for the duration of the inventory, i.e. before the closing date indicated in the advertisement.

6. My personal information has changed, what should I do?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your GC Jobs account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

7. I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application ?
PSPC is committed to provide an inclusive and barrier-free work environment, starting with the evaluation process. If you need to be accommodated during any phase of the evaluation process, please send us your request at the following address: .
All information received in relation to accommodation will be kept confidential.

8. Who can I contact if I have technical difficulties with the GC Jobs website ?
You can contact the Public Service Commission of Canada's support Centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.