Executive Assistant / Briefing Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

To build a diversified workforce, ECCC may limit the selection to candidates who have self-identified as belonging to one of the employment equity groups: Aboriginal peoples, persons with disabilities, women, and visible minorities. We encourage you to indicate if you belong to one of the designated groups when you apply.

Work environment

Be part of the 2nd best employers of 2021 in Canada (Forbes list)!

What makes us different?
-An exceptional mandate of protecting the environment and its natural heritage.
-An organization which recognizes work contribution and supports you in your career aspirations.
-A collaborative environment, where our services are offered to a scientific community and a department that values innovation.

Intent of the process

A pool of qualified or partially qualified candidates may be established as part of this process for staffing within ECCC in the National Capital region of identical or similar AS-03 positions of various durations (acting appointment, assignment, transfer, indeterminate or defined position, or secondment), with various language proficiency requirements, various security requirements, various conditions of employment.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 – Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
E1 – Experience planning, organizing and coordinating the delivery of administrative services for senior management (director-level or above), which includes managing a calendar, planning and scheduling meetings and ensuring follow-ups.
E2 – Experience in document quality control and management.
E3 – Experience coordinating and obtaining information from various sources and integrating it into executive briefing material and other similar documents.
E4 – Experience managing, planning and coordinating briefing material, such as correspondence, project status, briefing notes, etc.
E5 – Experience using a correspondence tracking system.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES:
A1 – Ability to communicate effectively orally.
A2 – Ability to communicate effectively in writing.
A3 – Ability to analyse, synthesize and solve problems
A4 – Ability to work under pressure and in an ever changing environment.
A5 – Ability to review and edit ministerial documents for senior level officials.

PERSONAL SUITABILITY:
PS1 – Initiative
PS2 – Dependability
PS3 – Strong interpersonal skills
PS4 – Discretion
PS5 – Judgement

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
Successful completion of a post secondary program or diploma in a field relevant to the position

Degree equivalency

EXPERIENCE:
- Experience providing administrative support to an executive (in a private or public sector context) or business owner
- Experience in liaising with stakeholders on behalf of an executive.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates are asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide concrete examples, for each screening question demonstrating how they have acquired the education and experience criteria in a clear and concise manner. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate your answers to the screening questions. Failure to clearly demonstrate in your answers how you meet the screening criteria (education and experience) could result in the rejection of your application.

For this process, we find that email is the most efficient way to communicate with you. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of emails). If you do not wish to receive results by email and if you change your email address during the process, it is your responsibility to inform us.

All communication relating to this process, including your application, email correspondence as well as conversations in person and by telephone, may be used in the assessment of qualifications.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random, top down and/or cut off score selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.