Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We may assess the essential and asset qualifications using video interviews, written tests (take home assignments or other), references or a combination of these or other assessment methods. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified under Asset Qualifications.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the GC Jobs site. To submit an application on-line, please select the button “Apply Online” below.

As this opportunity has identified Employment Equity as a requirement within the Area of Selection, applicants who wish to be considered based on the Employment Equity Area of Selection, must complete the Employment Equity portion of the CREATE/MAINTAIN PROFILE in the on-line application identifying themselves as a member of that EE group in their application.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Staff may be working in an environment where there could be inmate/offender contact.

Intent of the process

A pool of qualified candidates may be established and used to fill various positions of various tenures (e.g. casual, temporary and permanent) within the Correctional Service of Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience* providing administrative or clerical support services in an office environment or an acceptable combination of education, training and/or experience.

*Defined as the depth and breadth of experience normally associated with the performance of the duties on a continuous basis over a period of approximately three months, within the last five years, including any work placements.

Experience in the use of various software programs such as: Microsoft Excel, Microsoft Word, Outlook and Power Point.

The following will be applied / assessed at a later date (essential for the job)

English or French

Information on language requirements

COMPETENCIES
Working effectively with others
Thinking things through
Showing initiative and being action-oriented
Demonstrating integrity and respect

ABILITIES
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION
Post-secondary education in a field related to the position.

Degree equivalency

EXPERIENCE
Experience working in a health services environment.
Experience working in a correctional environment (federal/provincial/regional treatment centre).
Experience working with Indigenous culture.
Experience preparing meeting minutes.
Experience researching, extracting and compiling information from various sources.
Experience in the preparation of correspondence and reports.
Experience arranging work-related travel (i.e. expense claims).
Experience in data entry.
Experience providing support to senior managers.
Experience working with programs such as HRMS, RADAR and OMS.
Experience using a database and/or software applications for report creation.
Experience providing clerical/administrative support services related to correctional programs and/or, case management, and/or security.
Experience working with medical files.
Experience working in records management.
Experience working in finance.
Experience working in support services related to procurement and acquisition card responsibilities.
Experience providing clerical/administrative support services to management, such as monitoring and managing their electronic inbox and managing their calendar.
Experience working with women offenders.

COMPETENCIES
Knowledge of Indigenous culture, ceremonies, and traditions.
Sensitivity to diversity.
Completion of Women Centred Training (WCT).

ORGANIZATIONAL NEEDS
Selection will be limited to members of the following Employment Equity group: Aboriginal persons, Visible Minorities, Persons with Disabilities and Women.

Achieving a representative workforce has been identified as an organizational need and shall be applied in this appointment process. Consequently, only applicants who have self-declared on their application that they are a member of the designated group(s) will be considered.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in their responses that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume.

Management has opted to use the screening questions and answers accompanied by the resume as the evaluation method for the screening process. Failure to provide this information in the requested fields may result in your application being rejected.

Volume management tools may be utilized.

Please note that the COMMUNICATION abilities will be evaluated throughout this selection process.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Please note that if you have previously participated in a Correctional Service of Canada (CSC) CR-04 Pacific Region selection process, your results may be applied to the current process with the exception of the Competencies. We will reassess via reference checks.

NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).
Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

For general information when applying on a selection process, visit https://www.canada.ca/en/public-service-commission/jobs/services/gcjobs/information-candidates.html.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.