Administrative Assistant (INVENTORY)

Update: Preference will be given to veterans first and then to Canadian
citizens and permanent residents, with the exception of a job located in
Nunavut, where Nunavut Inuit will be appointed first.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. Persons with disabilities preventing them from applying on-line are asked to contact the individual noted at the bottom of this advertisement.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Any or all of the asset qualifications, operational requirements, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact The Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process http://www.cicic.ca/

Work environment

The Information Management + Technology (IM+T) Branch, within the British Columbia RCMP Division, is responsible for developing, implementing, and maintaining information, communication and computer technologies. We provide our clients with excellent service at all times and provide our employees with a healthy work environment by creating a respectful workplace, working as a team and putting our clients’ needs first and foremost. The right candidates will work within a cohesive team to achieve the desired outcomes for their respective goals. The Branch is located in the RCMP Headquarters in Surrey, B.C. where it is nestled within the Green Timbers Urban Forest.

The work environment is in an office setting, primarily with the Government of Canada Workplace 2.0 strategy. The IM+T Branch office space utilizes a combination of this and functional workspaces that is both collaborative and interactive. Employees work a 37.5 hour work week, Monday through Friday with some flexibility to work variable start times or completing their hours of work over 8 or 9 days instead of 10 in a two week period. The RCMP recognizes the diversity of its workforce and is committed to providing a respectful workplace free of harassment, discrimination and other forms of disrespectful behaviour.

The Management Services Section supports the IM+T Officer and Branch through the centralized management of Finance, Human Resources, Personnel Security, Strategic Planning and other administrative support functions. This approach uses economies of scale and subject matter expertise to provide in-depth knowledge and services in a consistent and standardized manner.

This position is located in a law enforcement environment which includes regular contact with uniformed and armed police officers.

Intent of the process

Anticipatory.

The anticipated intent/result of this process is to indeterminately staff (on a full time basis) one AS01 position; and staff (on a full time basis) one AS01 term position.

A qualified group of candidates may be identified and may be used to staff future vacancies, similar or lower-level positions, for term, permanent and acting, at full or part time hours. Indeterminate employees at the same group and level or equivalent may be considered for deployment.

Applicants are encouraged to apply ONLY if they are willing and able to work in Surrey, BC. All positions are located at 14200 Green Timbers Way, Surrey, BC.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
*Recent experience providing administrative services, advice and guidance to managers or clients.
Experience in the use and maintenance of information in physical and electronic file management systems.
Experience providing service to clients or the general public by telephone, in person or in writing.
*Recent experience using Microsoft Word to create and maintain documents.
*Recent experience using Microsoft Excel to create and maintain spreadsheets.

*Recent experience is defined as the performance of duties within approximately the last 12-24 months.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience:
Experience writing reports for clients and managers including analysis of findings and recommendations.
Experience providing budget or financial support services.
Experience in procurement of goods and services.
Experience developing guidelines or standard operating procedures.
Experience in the use of a financial management system such as TEAM or SAP.
Experience working in the Federal Public Service.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
Knowledge of general administrative processes.

Competencies:
Demonstrating integrity and respect.
Working effectively with others.
Showing initiative and action oriented.
Thinking things through.

Abilities:
Ability to prioritize multiple and conflicting demands.
Ability to analyze, evaluate alternatives and make recommendations.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge:
Knowledge of federal government procurement policies and processes.

Operational Requirements:
Willingness and ability to work overtime as and when required.

Conditions of employment

Enhanced Reliability Status.
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit http://www.rcmp-grc.gc.ca/en/good-character . The security requirements are the same for all employees of the RCMP.

Once established, the qualified pool will be valid for a period of 12 months and may be extended.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Random selection may be used to identify which applicants will be assessed or appointed in this appointment process.

Top-down selection may apply.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

This process and the resulting pool will only be used to staff positions in the IMT Branch, “E” Division, RCMP.

Experience qualifications will be assessed upon application. Further confirmation or assessment may be conducted through reference checks.

Any information provided by a candidate through their application or assessment that is deemed to be incorrect or fraudulent will be eliminated from further consideration.

All information obtained throughout the selection process, from time of application to close of process, may be used to evaluate candidates.

PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Testing may be completed through email where the candidate will require access to a computer with Microsoft Word and Excel.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

NOTE: Applications are to be received online by clicking on the button below. Please do not send your resume or application to the Contact noted unless you are a person with a disability who is unable to apply online. The Contact can assist with general questions.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police (https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694), federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.