Executive Assistant / Administrative Assistant - Anticipatory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

Anticipatory staffing process for one indeterminate position and one term position for a 2 year period.

A pool of qualified candidates may be established as part of this process for anticipatory staffing within ECCC in the Quebec City region of identical or similar AS-01 positions of various durations (acting appointment, assignment, transfer, indeterminate or defined position, or secondment), with various language proficiency requirements , various security requirements, various conditions of employment.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
• Experience in providing executive support services to a manager, including calendar and email management.
• Experience in providing budget and finance support services.
• Significant* experience in using Office suite software (Word, Excel, Powerpoint and Outlook).
• Appreciable experience** of administrative support to a team such as organization of meetings, filing of files, travel preparations, purchase and management of equipment, follow-up of training.

* Significant experience is defined as a minimum of two (2) years.
** Appreciable experience is defined as a minimum of one (1) year.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• French essential
• Bilingual imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Skills:
• Ability to organize and plan work, set priorities and meet deadlines.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

Personal suitability:
• Effective interpersonal relations
• Showing initiative and being action-oriented
• Flexibility
• Reliability
• Autonomy

The following may be applied / assessed at a later date (may be needed for the job)

Asset qualifications:
• Experience in the federal government in the administrative management of contributions and contracts to external agencies.
• Experience in using financial systems such as SAP (system application process).
• Experience working with MS Teams.

Operational requirements:
• Be ready to work overtime on occasion.

Organizational Needs:
In order to build a diversified workforce, ECCC may limit the selection to candidates who have self-identified as belonging to one of the employment equity groups: Aboriginal peoples, persons with disabilities, women and visible minorities.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates are asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide concrete examples, for each screening question demonstrating how they have acquired the education and experience criteria in a clear and concise manner. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate your answers to the screening questions. Failure to clearly demonstrate in your answers how you meet the screening criteria (education and experience) could result in the rejection of your application.

For this process, we find that email is the most efficient way to communicate with you. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of emails). If you do not wish to receive results by email and if you change your email address during the process, it is your responsibility to inform us.

All communication relating to this process, including your application, email correspondence as well as conversations in person and by telephone, may be used in the assessment of qualifications.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random, top down and/or cut off score selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.