Information Management Specialist

Update: Extended close date

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must submit your application online (via GC Jobs). You will be asked to complete screening questions in which you must clearly demonstrate how you meet the education and experience criteria listed in the essential qualifications and other qualifications (asset).

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WORKPLACE:

At the time of publication of this job opportunity, Indigenous Services Canada employees have not yet returned to their work location and are currently working remotely due to the COVID-19 context. However, the duties of the Information Management Specialist could require the successful candidate to be present in the workplace on occasion.

Duties

The Information Management Specialist performs the implementation and monitoring of classification plans and retention schedules, verifies and analyzes the content of records and documents for classification purposes, and performs data quality and compliance monitoring for legal, regulatory and administrative requirements.

In addition, working as specialist gives you the opportunity to participate in testing national and regional systems, analyze requirements, provide advice and training to internal clients. Finally, the specialist supports the Information Management Team Leader in performing other related tasks.

Work environment

Newly created, the Department of Indigenous Services Canada (ISC) offers a dynamic framework that is open to transformation. It is in this spirit that ISC works collaboratively with many partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and improve the socio-economic conditions in their communities.

The mandate of the department requires the services of dedicated and motivated individuals who excel in dynamic work environments based on relationship building, collaboration, cultural sensitivity and service excellence.

The Quebec Regional Office of the Department of Indigenous Services Canada is located in the Saint-Roch district, at the heart of downtown Quebec. The regional office team is made up of nearly 180 employees, with a mix of professional profiles.

ISC is an employer that prioritizes its employees’ well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. The Quebec office benefits from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

Candidates who are not federal public service employees and live outside Quebec City may be eligible for the Relocation Program, which provides newly appointed employees with up to $5,000.

Intent of the process

The current need is to fill a 12-month term position.

A pool of candidates may be established to staff similar or identical position at Indigenous Services Canada (ISC) with various tenure, linguistic profiles or security requirements, which may vary.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Definition of "essential qualifications": criteria set out below which must be met by the successful candidate.

EDUCATION

A diploma from a recognized post-secondary educational institution in documentation, archival, library or other information management related to the position.

Degree equivalency

EXPERIENCE

Recent* experience in the use of an electronic document management system;
Experience in classifying and indexing electronic and paper files;
Experience in providing client service.

* Recent refers to a minimum of 6 months of experience in the last two (2) years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE

Knowledge of policies, directives, standards and/or guidelines that direct and support information management within the Government of Canada;
Knowledge of information management systems;
Knowledge of Microsoft Office Suite (Excel).

ABILITIES

Ability to provide advice, support and training to users in the field of document management;
Ability to analyze and solve document management problems.

PERSONAL SUITABILITY

Client service focus;
Thinking things through;
Initiative;
Working effectively with others.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal peoples, Visible Minorities, and Persons with Disabilities.

Conditions of employment

Willing and able to work overtime.
Security cote: Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The candidates will have to provide proof of their education credentials to confirm that they have the required studies.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of candidates qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.