Start your administrative career with HC and PHAC

Important messages

Join a fast-growing organization that makes a real difference in the health of Canadians! Through a single application you’ll open the door to opportunities in not one, but two world-class organizations: Health Canada (HC) and the Public Health Agency of Canada (PHAC).

This collective staffing process will be used to create a pool of qualified candidates that will be used to fill multiple positions at the CR-05/AS-01 classification in PHAC and HC (various tenures).

If you are interested in finding out more about this opportunity, or maybe you know someone who could fulfill this role, share and/or click on apply online!

Duties

To hold an Administrative position means that you may:

• Provide administrative support services to staff and managers
• Plan, coordinate and arrange meetings, teleconferences and conferences for your unit
• Review and ensure completeness and correctness of required documentation or information.
• Input data in a variety of administrative, financial and program database, records and systems.
• Coordinate the daily operations of the unit and manager by following up on activities.
• Coordinate and administer financial activities
• Track requests and the status of outstanding issues

Work environment

HC is the federal department responsible for helping Canadians maintain and improve their health. Our goal is for Canada to be among the countries with the healthiest people in the world.

PHAC promotes and protects Canadians' health by preventing and controlling chronic and infectious diseases and injuries as well as preparing for, and responding to, public health emergencies.

Are you interested in working at a cutting-edge organization that values both your physical and psychological health and wellness, provides rich career development opportunities and rewards innovation? HC is among Canada’s Top 100 Employers for 2021 in addition to being recognized as Top employer for Young People since 2015 and as Best Diversity Employer since 2010! Don’t miss your opportunity to not only enjoy the unparalleled benefits of the public service, but to get so much more on our award-winning team!

Intent of the process

The intent of this process is to have a pool of candidates to draw from when vacancies arise and for current and future needs within HC and PHAC at various locations across Canada.

As we anticipate a large number of applications, we may be applying volume management strategies throughout the selection process such as, but not limited to, top-down approach, cut-off scores and/or random selection.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Candidates must respond to a written question that will assess the qualifications of Initiative and Written Communication.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma

Degree equivalency

EXPERIENCE
At least one (1) year of full-time experience working in a clerical or office administration role

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual (BBB, CBC), French Essential and English Essential

Information on language requirements

COMPETENCIES
• Ability to organize/orchestrate
• Judgement
• Thoroughness
• Client-oriented
• Ability to work in a team
• Initiative
• Communication (written)
• Communication (oral)
• Respectful of diversity
• Dependability/reliability
• Reasoning

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
• One (1) year of full-time coursework (or the equivalent part-time credits) at a recognized post-secondary institution
• Experience working in a food safety related business environment
• Experience coordinating meetings, teleconferences or conferences
• Experience working in a financial environment
• Experience working in an information management environment
• Experience working in reception and/or client service
• Experience working in a human resources (HR) environment
• Experience working in a real property or facilities environment
• Experience working in a security office environment
• Experience in agenda management for a manager/director
• Experience creating and maintaining a tracking system
• Experience in preparing documentation for senior management
• Experience coordinating or processing travel or hospitality
• Experience in the administration of contracts and/or procurement

Operational requirements will vary depending on the position being staffed and may include any of the following:

• Willingness and ability to work overtime on short notice.
• Possession of a valid driver's license.
• Ability to work in a laboratory environment.
• Ability to lift and move objects up to 22kg.

Conditions of employment

Reliability Status security clearance - Some positions may require a Secret or Top Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.