Procurement and Contracting Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AAFC is committed to diversity and inclusion and is proud to be recognized as one of Canada’s best diversity employers. We welcome all applicants and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Aboriginal Peoples, Persons with Disabilities, Visible Minorities or Women).

Duties

Reporting to the team lead, finance and procurement, the incumbent acts as the primary point of contact for procurement related activities at the Research and Development Centre.

Duties include:
• Provides general procurement and contracting services/advice for the Research Centre and any sub sites.
• Responsible for shipping and receiving and collaborating with both clients and suppliers.
• Seeking consensus on contract specifications with clients and responsible for assessing suppliers’ proposal and for coordinating procurement activities.
• Providing Asset inventory management services for Agriculture & Agri-Food Canada’s (AAFC) capital assets at the Research Centre and any sub sites.
• Act as the liaison between Public Service and Procurement Canada (PSPC) and our clients and providing information on product/contract specifications, to agree on delivery timelines, and to resolve issues related to quality control, deadlines and procedures.

Work environment

The advertised positions fall within the Integrated Services Management group in the Corporate Management Branch for the Department of Agriculture & Agri-Food Canada. The Corporate Management Branch (CMB) helps the Department achieve strategic outcomes and priorities while exercising sound stewardship of its resources. This ensures the Department can meet operational requirements and deliver quality programs and services to Canadians. These positions will support the delivery of scientific research by providing enabling services in procurement, contracting and material management of Departmental operations for Science and Technology Branch sites.

Intent of the process

The immediate need is to fill two (2) positions:
• One full-time permanent position in Brandon, Manitoba
• One full-time temporary position (one year) in Morden, Manitoba

In the event that an employee of the public service is qualified through this process, he/she may be considered for acting, deployment, assignment or secondment opportunities.

A pool of qualified and partially qualified candidates may be established and may be used to staff similar positions with various tenures as well as various linguistic requirements.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma OR an acceptable combination of education, training and/or experience.

IF YOU HAVE FOREIGN CREDENTIALS, please follow the link below for information on how to obtain a degree equivalency. You must obtain an equivalency, at your own expense, in order to be considered for appointment into the public service.

Degree equivalency

Experience:
• Experience in providing advice, guidance and information to clients in a client service environment.
• Experience using Microsoft Word, Excel and Outlook.
• Experience in the acquisition of goods and/or services using at least one of the following procurement methods: Acquisition Card or Local Purchase Order or Service Contract.
• Experience entering procurement data in an accounting system (ex: SAP) and reconciling data for accuracy.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Experience:
• Experience in Asset inventory management.
• Experience in SAP – Plant Maintenance Module, Financial Accounting/Fixed Assets Directory or Materiel Management Module

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
• Client Focus
• Initiative
• Teamwork

Abilities:
• Ability to plan and organize work in order to set priorities and meet deadlines.
• Ability to analyze information and make recommendations.
• Ability to communicate effectively verbally.
• Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications - Knowledge:
• Knowledge of policies, acts, and guidelines related to the procurement of goods and services within the Federal Government of Canada and its application.

Organizational Needs:

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Operational Requirements:
• Ability and willingness to work overtime when required.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.