Administrative Clerk and Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

In support of achieving a diverse workforce, preference may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Work environment

Seize the opportunity to join a team of dedicated, dynamic and talented professionals in an environment rich in growth opportunities!

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) are leaders in their field; responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Those who are hired during the COVID-19 pandemic may be required to work from home until we are in a position to safely return to the workplace.

Intent of the process

This pool of qualified candidates may be used to fill a range of positions with various experience criteria, tenures, work locations, security requirements and linguistic profiles.
The work locations could be located within the Quebec Region and Ontario and Prairie Region of the Department of Fisheries and Oceans AND Central Region of Canadian Coast Guard, St-Lawrence and Great-Lakes Sectors.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES
Experience using Microsoft Word, Excel and Outlook;

Experience providing client service to internal or external clients / or the public, via telephone, in writing or in person;

Experience in providing administrative support.**

** While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.
The nature, scope and relevance of experience will determine whether or not this qualification is met.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Official language proficiency: due to its unique character, this essential qualification could be assessed and required solely upon appointment. It is therefore the candidate’s responsibility to inform the person in charge of the selection process if he/she obtains the linguistic requirements after the pool has been established. Also, a person who initially failed linguistic testing could be reintroduced into the pool of qualified candidates during the pool’s validity period if, for example, he/she is assessed again through another selection process or following linguistic training.

Information on language requirements

ABILITIES
Ability to communicate effectively in writing;

Ability to communicate effectively orally;

Ability to manage workload and set priorities;

For the AS-01 positions:
Ability to make recommendations to facilitate decision-making.

PERSONAL SUITABILITIES
Demonstrating integrity and respect;

Thinking things through;

Working effectively with others;

Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS:

EDUCATION
Postsecondary diploma relevant to the position to be filled such as office administration, secretarial or other. (AS-01)

Degree equivalency

EXPERIENCES
Experience drafting minutes of meetings and following up on actions;

Experience in coordinating travel arrangements and logistics;

Experience providing human resources services and support such as staffing, compensation and/or the application of the collective agreements;

Experience providing financial support services in one (1) or more of the following:
• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and/or purchase orders.

Experience in providing administrative support in contracting, procurement services or materiel management;

Experience using human resources systems such as MariTime, Peoplesoft, Phoenix, etc.

Experience in entering and extracting data into/from a database or computer system; (CR-04)

Experience in the manipulation and analysis of data; (AS-01)

Experience using Microsoft PowerPoint.

ABILITIES
Ability to use the advanced features of Microsoft Excel.

Conditions of employment

CONDITIONS OF EMPLOYMENT
Security requirements will depend on the position to be filled. Reliability status or Secret security will be required.
If the position requires it, valid driver's license.
If the position requires it, be willing and able to travel.
If the position requires it, be willing and able to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Our intention is to communicate with candidates through emails and/or through the www.canada.ca/government-jobs applicant account. Candidates participating in this selection process must include in their application a valid email address and make sure that this address is functional at all times and that their system accepts messages from unknown users (some email systems block the receipt of these types of email).

All job applications must be submitted using the website: www.canada.ca/government-jobs. No application will be accepted by email.

Persons are entitled to participate in the selection process in the official language(s) of their choice.

You will have to provide proof of your original education credentials when requested.

Qualifications indicated on this advertisement may be assessed throughout the selection process effective from the time you submit your application. This includes any correspondence (written or oral).

Depending on the number of candidates, volume management strategies such as, but not limited to, invoking one or more of the asset qualifications, top-down selection process, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Preference may be given to candidates based on the depth and breadth of their experience.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.