Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

► ► ► This inventory is open to individuals who self-declare as a visible minority, a person with a disability, or an Aboriginal person. Therefore, only those applicants who indicate in their application that they are members of the requisite Employment Equity (EE) group(s) will be considered. ◄◄◄
In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section. Select option 3 – I wish to complete the self-declaration form for EE Groups. In the next screen, please ensure that you select Option 1 for collection purposes to be considered for this job opportunity where belonging to one of the targeted EE groups is a condition for eligibility.

Duties

YOUR WORK
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Here are a few examples of duties that you could be required to perform in an administrative position with DFO/CCG:

• Be the first point of contact for telephone calls, email messages, or in person enquiries;
• Receive, register, compile and distribute documents, and correspondence;
• Maintain files, records, databases, control/tracking and other reference systems;
• Input data to and maintain departmental systems for financial, human resources, and administrative information;
• Make arrangements and ensure follow-up for logistical services (travel and meetings);
• Provide general office support services such as word processing, maintaining the office and filing systems, and ordering office supplies;
• Create contracts and purchase orders for the purchase of goods and services;
• Extract, reconcile, interpret and compile financial information for use by management.

Work environment

Those who are hired during the COVID-19 pandemic may be required to work from home until we are in a position to safely return to the workplace.
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IMPACT
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Fisheries and Oceans Canada (DFO) manages Canada’s fisheries and safeguards its waters. Through our services and programs, we contribute to the safety, security and accessibility of the country’s waterways using sound science, forward-looking policy, and operational and service excellence. DFO protects Canada’s oceans, freshwater, and aquatic ecosystems and species, from the negative impact of humans and invasive species. This is proudly accomplished through sound science, and in collaboration with Indigenous communities.

Intent of the process

When you apply to this selection process, you are not applying for a specific job. This is an anticipatory selection process. Results from this selection process may be used to staff temporary or permanent CR-04 or AS-01 positions in St. George, NB.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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REQUIRED FOR THE JOB - EDUCATION REQUIREMENTS – 1st phase of the evaluation process
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- Successful completion of secondary school (high school) according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

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REQUIRED FOR THE JOB - 1st phase of the evaluation process

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- Experience providing client service to internal or external clients / or the public, via telephone, in writing or in person
- Experience using spreadsheet, word processing and email software, such as, Microsoft Word, Excel and Outlook
- Experience preparing or editing correspondence, documents, reports, etc.
- Experience coordinating and organizing the logistics of meetings, teleconferences, seminars or workshops, including managing logistics, preparing background materials, and taking minutes

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

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BENEFICIAL TO THE JOB - 1st phase of the evaluation process
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A candidate may be appointed to a position even though they do not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.
- Successful completion of a certificate or diploma in office administration or equivalent field
- Experience providing financial management services, such as budget forecasting, analysis, and reporting Experience maintaining hard-copy or electronic records/files
- Experience using financial systems, such as Salary Management Information System (SMIS), Management Reporting System (MRS), Abacus, SAP, Quicken, Sage, etc

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

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REQUIRED FOR THE JOB - 2nd phase of the evaluation process
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- Ability to communicate effectively in writing
- Ability to communicate effectively orally
- Ability to organize workload and establish priorities
- Ability to use Microsoft Excel and Word at an intermediate and/or advanced level

- Demonstrating integrity and respect
- Working effectively with others
- Showing initiative and being action-oriented
- Thinking things through
- Attention to detail
- Dependability

The following may be applied / assessed at a later date (may be needed for the job)

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REQUIRED FOR THE JOB - 1st phase of the evaluation process

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► ► ► This inventory is open to individuals who self-declare as a visible minority, a person with a disability, or an Aboriginal person. Therefore, only those applicants who indicate in their application that they are members of the requisite Employment Equity (EE) group(s) will be considered. ◄◄◄
In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section. Select option 3 – I wish to complete the self-declaration form for EE Groups. In the next screen, please ensure that you select Option 1 for collection purposes to be considered for this job opportunity where belonging to one of the targeted EE groups is a condition for eligibility.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

- If you are unable to apply online, please contact an Officer at the Federal Public Service Job Advertisement Information Line to assist you with the submission of your job application by calling 1-800-645-5605.
- Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
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1st phase of the evaluation process
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We invite you to watch this short video (2.5 minutes) to learn more about how to submit your job application online: Cracking the Code https://www.youtube.com/watch?v=0GW7P3g9hhI
When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information. Should you indicate in your response "please refer to resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.
Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.
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2nd phase of the evaluation process
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We may be asking candidates to complete online testing and an online video interview using the Vidcruiter platform. For further information on Vidcruiter, please visit their website at: https://vidcruiter.com/
In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.
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Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.