Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only online applications will be accepted. Persons with disabilities preventing them from applying on-line should contact 1-800-645-5605.

Screening questions have been built into the application process, when answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Please note that having the asset qualifications is not mandatory in order to apply to this process. However, asset qualifications could be used either at the screening phase or at the selection of a "right fit" candidate. Therefore, if candidates have one (or all) of the asset qualifications, candidates should also describe in their answers to the screening questions how they meet this (these) qualification(s) using detailed and concrete examples.

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel: https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html.

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Work environment

At Natural Resources Canada, a Federal government job means developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada, you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

Intent of the process

The immediate need is to staff one position on a permanent basis, located at 3303-33rd Street N.W. Calgary, Alberta.

A pool of qualified candidates may be established through this process and may be used to staff identical or similar positions (full-time) at the AS-01 group and level within Natural Resources Canada in Calgary, Alberta, with various tenures (determinate period or permanent), various language requirements (English Essential, French Essential, English or French Essential or Bilingual), various methods for staffing a bilingual position (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, etc.), various security requirements (Reliability status or Secret clearance), and various conditions of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

►A secondary school diploma or employer-approved alternatives.

Note: The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or
•An acceptable combination of education, training and/or experience.

Degree equivalency

►Experience providing administrative support services in various areas such as finance, human resources and material management.
►Experience using Microsoft Office software (Word, Excel, and Outlook).
►Experience coordinating logistics for events, such as workshops, training, meetings and conference/video calls.
►Experience maintaining and tracking records through both paper and digital filing systems.
►Experience coordinating travel, making travel bookings and completing travel claims.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

►Knowledge of a variety of administrative support functions such as finance, human resources or material management.
►Knowledge of federal government travel directive.

►Ability to work under pressure.
►Ability to plan and organize workload.
►Ability to communicate effectively orally.
►Ability to communicate effectively in writing.
►Proficiency in the use of Microsoft Office applications including Word, Excel, and Outlook.

►Works effectively with others
►Action-oriented
►Attention to Detail
►Dependable
►Judgement
►Demonstrates integrity and respect

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
►Successful completion of a vocational program, certificate, diploma or degree from a recognized institution in any field relevant to the work to be performed.

Degree equivalency

►Experience using the Hogg Robinson Group (HRG) travel system.
►Experience preparing requisitions and/or purchase orders for the acquisition of goods and services.
►Experience with budgeting and the preparation of financial reports.
►Experience using a financial management system, such as Systems Applications and Products (SAP).
►Experience in the use of Microsoft Office PowerPoint.

►Knowledge of the financial aspects of SAP.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

We are committed to making real change in our workplace. A change that is consistent with the social expectations to do better. To treat people fairly. To make a difference. To do more.

At Natural Resources Canada, we strive for better. Better natural resource sustainability. Better processes and systems. Better innovation. Better people. We can’t be better without you and the uniqueness you offer. We are looking for diverse perspectives, backgrounds, and experiences to strengthen our diversity. At Natural Resources Canada, we value these differences.

►We encourage, as part of your application or resume, to voluntarily highlight what makes you unique, by identifying if you are a member of an under-represented group. If you are successful in this hiring process, this information could contribute to our hiring decisions.

Operational Requirements:
►Willing and able to work overtime on occasion.

Conditions of employment

Reliability Status security clearance - This factor is not used at the screening stage. The hiring department is responsible for the security clearance process.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate’s responsibility to ensure accurate information is provided and updated as required.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must provide proof of your education. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

The breadth and depth of experience may be considered when making selections from the qualified pool.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.