Administrative Support, Director's Office

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Here are a few examples of duties that you could be required to perform in an administrative position:

• Be the first point of contact for telephone calls, email messages, or in person enquiries;
• Receive, register, compile and distribute documents, and correspondence;
• Maintain files, records, databases, control/tracking and other reference systems;
• Input data to and maintain departmental systems for financial, human resources, and administrative information;
• Make arrangements and ensure follow-up for logistical services (travel and meetings);
• Provide general office support services such as word processing, maintaining the office and filing systems, and ordering office supplies;
• Create contracts and purchase orders for the purchase of goods and services;
• Extract, reconcile, interpret and compile financial information for use by management.

Work environment

OUR MISSION: Working together to make Canada a better place for Indigenous and Northern peoples and communities.

WHY CHOOSE CROWN-INDIGENOUS RELATIONS AND NORTHERN AFFAIRS CANADA (CIRNAC)? Contribute to CIRNAC’s interesting and unique mandate by playing a role in supporting a renewed nation-to-nation, Inuit-Crown, and government-to-government relationship with Indigenous Peoples. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in the North. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

CIRNAC provides you with the tools you need to develop valuable skills that will promote your future success, with opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

Those who are hired during the COVID-19 pandemic may be required to work from home until we are in a position to safely return to the workplace.

Intent of the process

Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified representative of the population we serve. The intent is to staff positions with an Indigenous person in order to strategically increase indigenous representation in the department. As such, first consideration will be given to candidates self-identifying as an Indigenous person.

The purpose of this process is to staff one (1) position on a full-time basis in Yellowknife, NT.

It may also be used to staff similar positions with various tenures (deployment, assignment, secondment, acting, term or Indeterminate) within Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) in Yellowknife with various security requirements (reliability or secret).

By default, and in the interest of the greater public service, pools created as a result of staffing processes at CIRNAC will be shared with other government departments.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

The following criteria will be assessed using your resume and the screening questions we ask you to complete online. To ensure that you are selected, you must demonstrate when, where and how you acquired each of the qualifications by giving concrete examples.

• A secondary school diploma or employer-approved alternatives.

Note: Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

• Experience in providing a range of administrative support services to senior management in a fast paced environment.
• Experience in information management and records keeping (printed and electronic).
• Experience in administrative supported related to finance such as assisting in budgeting, recording transactions, developing and seeking required approvals, reporting on expenditures/balances and providing advice.
• Experience in entering and verifying data into a computerized system.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The following criteria will be assessed using your resume and online screening questions. However, they are only assets, so you do not need to meet them to be selected, but preference could be given to those who have them.

• Experience using SAP (Financial Management System).
• Experience using GCDOCS (Electronic Documents Record Management System).
• Experience using ccmEnterprise/ccm Mercury, WebCims (Ministerial Correspondence tracking system).
• Experience using Travel Management System, such as HRG, to book travel and process travel claims.
• Experience in providing general Procurement and Contracting support services.

The following will be applied / assessed at a later date (essential for the job)

English essential
You will have to communicate, both in writing and orally, in English as part of your work.

Information on language requirements

The following criteria are essential for the job, but they will be assessed later using different assessment methods (written exam, interview, reference check, etc.):

• Knowledge of administrative policies and practices as they relate to general office administration.

• Ability to set and adjust priorities and manage workload.
• Ability to work in a team.
• Ability to research and analyze to solve problems.
• Ability to communicate orally.
• Ability to communicate in writing.

In addition to having knowledge and abilities mentioned above, you have the following personal suitabilities:

• Sound Judgement;
• Dependable;
• Initiative;
• Thoroughness;
• Discretion.

Then apply! We want you.

The following may be applied / assessed at a later date (may be needed for the job)

Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

The operational requirements listed below may be requested, upon taking up the position.

• Willing and able to work overtime on short notice.
• Willing to use appropriate Personal Protective Equipment (PPE) as directed.

Conditions of employment

The successful candidate will be required to obtain a Reliability Security Clearance prior to taking up the position. A Medical Clearance may be required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

2. Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

3. A variety of assessment tools may be used in the assessment of candidates, such as: written test, practical test, situational exercise, oral interview, simulation, presentation, role-play, work samples, performance appraisals and/or reference checks. Some assessment tools may be administered electronically, others, in-person.

4. Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

5. All applications must be submitted online through the Public Service Resourcing System (PSRS). Do not email, fax or mail in applications, as these may not be accepted.

6. CIRNAC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise CIRNAC in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

7. Depending on the number of applicants, CIRNAC needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.