Project Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

As the AS-02 Project Assistant in the Reintegration Programs Division (RPD), you will be joining a close-knit, supportive, and fun-loving team in the management and oversight of Correctional Service Canada's (CSC) correctional programs. Your specific duties will include tracking information, analyzing data and producing reports, and assisting other team members in the preparation of training materials such as manuals and PowerPoint presentations. One of your main tasks will be managing the request for certification process for correctional program facilitators’ certification. This includes tracking the requests for certification received from all across Canada, ensuring that information regarding these requests is accurate, creating certificates, and sending these certificates out for distribution to program facilitators.

Work environment

Reintegration Programs Division (RPD) plays an integral role in CSC's legal mandate to provide programs and services that help offenders reintegrate successfully into the community. RPD develops and manages correctional programs which are delivered to federal offenders across Canada. These correctional programs help offenders identify their risk factors for criminal behaviour, set goals for crime-free living, and learn new skills for managing risky situations. CSC’s correctional programs are internationally recognized for their basis in research and their impact on reducing criminal offending.

Intent of the process

Although the immediate intent of this Job Opportunity Advertisement is to staff indeterminately, applicants should be aware that a pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar positions at this group and level with various language requirements listed in the Language Requirements section. In addition, this process may be used for various tenures (acting appointments, assignment, secondment, deployment, indeterminate, specified period), security requirements and conditions of employment within CSC. As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all employees seeking this type of opportunity to apply.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

• Experience in creating, editing and formatting spreadsheets, presentations and documents such as correspondence, agendas, meeting materials and/or reports.

• Experience in the provision and coordination of administrative services* to a manager and/or team.

• Experience in monitoring, tracking and reporting on activities and using follow-up systems.

• Experience working as part of a team to accomplish a project.

*Administrative Services could include: the collection and consolidation of information for the production of various reports, coordination of document approval, planning and coordination of meetings, drafting minutes, monitoring expenses and maintaining a budget, managing schedules and emails and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB
Bilingual imperative CBC/CBC
Bilingual imperative CCC/CCC

Information on language requirements

COMPETENCIES

• Dependability

• Attention to detail

• Thinking things through

• Working effectively with others

• Demonstrating integrity and respect

• Showing initiative and being action oriented

ABILITIES

• Ability to set priorities and meet deadlines.

• Ability to analyze and synthesize information.

• Ability to manage information using a spreadsheet.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION

• Graduation with a diploma from a recognized post-secondary institution.

Degree equivalency

ASSET EXPERIENCE

• Experience recording meeting minutes and ensuring follow-up on actions.

• Experience in verifying the accuracy of information between documents.

ASSET ABILITY

• Ability to use MS Office (such as Excel*, Word**, PowerPoint***) at an intermediate level.

*Intermediate level for Excel is defined as the ability to create spreadsheets including lay-out, use formulas, sort and filter data, and create charts.

**Intermediate level for Word is defined as the ability to create and format documents including inserting and editing charts, adding images, and using SmartArt for illustrations.

***Intermediate level for PowerPoint is defined as the ability to create PowerPoint presentations using layout, graphics, shapes, formatting, tables, and transitions.

OPERATIONAL REQUIREMENT

May be required to work extended hours with short notice.

Conditions of employment

Reliability Status security clearance (immediate)
Secret security clearance (anticipatory)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

You must provide proof of your education credentials.

You must provide two references who can provide a recommendation or confirm your qualifications for the position. References could be from any two of the following: Recent manager or supervisor, coworkers, volunteer organization leader, university or College professors, clients.

We may assess the essential and asset qualifications using interviews, written tests (take home assignments or other), references or a combination of these or other assessment methods. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to inform the assessment of the criteria identified on the Statement of Merit Criteria.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that some or all of the asset qualifications could be used at the screening phase.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.