Event Coordinator (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Are you looking to work in a high performing and amazing team where your contribution will be valued?

Our dynamic team is part of the Communications and Engagement Branch. Our objectives are excellence in teamwork and the effective management of the delivery of learning events for all federal public servants across Canada.

As an Event Coordinator, you will be at the heart all of the logistics involved in planning and delivering learning events. Most notably, you will have to interact with various stakeholders at the School, contracting exciting speakers and most importantly work as a team.

Our team is creative, supportive and energetic! We truly love what we do. Since the beginning of the COVID-19 pandemic in March 2020, our team has changed its direction and has been offering completely virtual events. This new model has demonstrated that it is responding to the needs of public servants with more learners having participated in events in the first quarter and second quarter than the entirety of all of last year.

• We are pleasant and friendly;
• We value an inclusive, diverse and respectful workplace;
• We value the use of both official languages;
• We believe in work-life balance;
• We listen to your needs; health and well-being are part of our values.

We are looking for these personal qualities:

• Initiative – We need someone who has many ideas as well as someone who can come up with creative solutions!
• Reliability - We must be able to count on you to ensure the success of our learning events.
• Judgment - Things evolve rapidly, being able to make decisions with discernment is an essential qualification that you must possess.
• Detailed Oriented – The details matter!

Intent of the process

ANTICIPATORY STAFFING: A pool of qualified candidates may be established and used to staff similar positions with various tenures, various linguistic profiles, various work locations and various security requirements within the Canada School of Public Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES
Experience in providing client services.

Experience coordinating or delivering at least two administrative services related to the logistics* involved in the organization of learning activities**.

Experience in coordinating or delivering a completely virtual learning activity** using a virtual platform.

Experience in the coordination of a budget such as, but not limited to, using a financial management system, management of commitments, paying invoices or budget reconciliation.

* The definition of “logistics” in the context of learning is defined as the detailed organization and implementation of the learning event planning details, which include, but is not limited to the coordination of items such as: program, registration, procurement, marketing, accommodation requirements, hospitality, contracting speakers, audio-visual needs and more.

** A “Learning Activity” is defined at a 1.5 hour to a full day session or more that could include logistical requirements such as, but not limited to, registration, audio-visual requirements, webcasting, the evaluation and the presence of the moderator/speakers.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES
Diversity, Equity and Inclusion

ABILITIES
Ability to research, analyze and evaluate issues and make recommendations.
Ability to communicate effectively in writing.*
Ability to communicate effectively orally.
Ability to manage a workload in a fast-paced, complex work environment.

*Please note that communication relating to this process, including resume and/or screening questions, may be used to assess the ability to communicate effectively in writing.

PERSONAL SUITABILITIES
Initiative
Detail Oriented
Interpersonal Relationship Skills.
Judgment
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
Experience in using software such as a financial management system (SAP), or a learning management system (ILMS).

Experience in liaising with the offices of senior officials (i.e. Director and above).

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENT
Willingness to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview will be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

You must provide proof of your education credentials.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.