Various Administrative and Clerical Positions (ANTICIPATORY)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Currently most of our staff are working remotely in response to the public health guidelines surrounding the COVID-19 pandemic. At a later time when safe to do so staff are expected to report to their designated work location to perform their duties. On-going full-time telework is not guaranteed. Telework arrangements may be made in consultation with management and in accordance with internal telework policy and guidelines.

Duties

Administrative Clerk
Provides variety of office administrative services delivered to the manager, staff and clients of an assigned organization. Provides administrative and clerical support services to the Real Property Services branch.

Contract Support Coordinator
Provides administrative and contracting support to internal and external clients of Public Services and Procurement Canada.

Human Resources Assistant
Provides administrative* and Human Resources** services to Human Resources Branch, line managers and employees Public Services and Procurement Canada and client departments (External Services). This position is situated in a matrix organization and describes work of a generic nature. As such, incumbents of this position may be subject to various assignments within the Human Resources Branch.

Occupational Safety and Health Assistant
Delivers clerical service pertaining to the Occupational Safety and Health national and regional programs. This service is mainly provided internally to own managers, coordinators and advisors of Ontario Region.

Intent of the process

This is an anticipatory selection process. The intent of this process is to establish a pool of qualified candidates. The results of this process may be used to staff identical or similar positions of various tenures and various locations at Public Services and Procurement Canada (PSPC) Ontario Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Completion of secondary education.

Degree equivalency

Experience:
1. Experience performing administrative OR clerical tasks (such as, but not limited to responding to client enquires, organizing appointments/meetings, filing, bookkeeping, word processing etc.) in a work setting.

2. Experience entering AND retrieving AND verifying data. (Note: You must have done ALL three actions)

3. Experience monitoring requests to providing progress or status update to clients.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience:
1. Experience providing Human Resources support. Specify which discipline ie: health and safety, recruitment, learning, payroll, etc.

2. Experience providing record management support such as classifying, coding, indexing, cross-referencing, filing, retrieving, retention, archiving or destroying data.

3. Experience using an electronic information management system.

4. Experience providing contracting support.

5. Experience providing project management support.

6. Experience preparing purchase orders or contracts.

7. Experience performing tasks related to coordinating meetings, training or workshops as such room booking, sending out invitations, tracking of participants or attendees, distributing handouts, etc.

8. Experience coordinating requests on behalf of clients or management.

9. Experience creating reports from data retrieved from various sources.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
1. Client Service- Level 1
2. Dependability
3. Flexibility
4. Values and Ethics
5. Working Well With Others
6. Oral Communication
7. Written Communication

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal Peoples/Indigenous Peoples, Persons with a Disability, Visible Minorities, Women.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PROCESS INFORMATION:
• Random and/or top-down selection may be used to decide who will be assessed further.
• You must meet all essential qualifications to be qualified. Asset qualifications, under the "other qualifications" sections, are not essential, but may be deciding factors at any stages of the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.