Operational Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The assessment of candidates selected for further consideration, will be in-person and ONLY take place in Halifax, Nova Scotia.

Persons with a priority entitlement may self-refer if interested in the CR-04/SP-CK-04 position and will be considered in priority to all other applicants.

1) You are required to complete screening questions that clearly demonstrate how you meet the essential criteria of education, experience and any asset education and asset experience if applicable. Your response must include HOW (concrete examples), WHEN (dates) and WHERE (location of work) you meet the essential criteria required. It is your responsibility to provide complete and appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

2) The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

3) Please DO NOT send a cover letter. The screening questions replace the cover letter. We will NOT review cover letters.

4) Resume may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

Please consult the "Other Information" section to learn more about this process.

Intent of the process

This selection process will initially be used to staff two vacant temporary positions. A pool of qualified candidates may be established through this process to staff identical or similar CR-04/SP-CK-04 positions on a temporary basis.

Should a CM be found qualified and selected for appointment, the appointment will not result in a change of status to another category for the member.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of two years of secondary school or an acceptable* combination of education, training and/or experience.

Note: Proof of education will be required prior to appointment.

*The employer-approved alternatives to two years of secondary school are:
A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
An acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE:

Experience providing support in an administrative office setting such as: coordinating and scheduling appointments, in-person meetings or teleconferences, preparing meeting agendas or taking meeting minutes.

Experience in at least FOUR of the following:
- Compiling information and/or preparing correspondence, documents, or reports;
- Requisitioning supplies and/or controlling inventory;
- Maintaining administrative hard and/or electronic filing systems;
- Maintaining and submitting accounts for payment (controlling and processing invoices)
- Responding to inquiries for information relevant to the functions of the work unit or organization;
- Providing information on organizational policy or procedures;
- Maintaining operational budget and compiling financial records.
- Providing services to internal and/or external clients via telephone or in person.

Experience using Microsoft Office Suite applications including word processors and spreadsheets.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE:

Experience using police databases such as: PROS, CPIC, E&R.

Experience using databases such as: PeopleSoft, SAP, HRMIS, Team Portal.

Experience processing and handling classified, confidential or sensitive information.

Experience transcribing documents from audio/video recordings.

Experience providing administrative services in a legal or police services environment.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to schedule work priorities to meet established deadlines.

Ability to solve problems in work-related situations by using judgement.

PERSONAL SUITABILITIES:

Thoroughness

Discretion

Dependability

Effective Interpersonal Skills

Initiative

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:

- Ability to be exposed to disturbing graphic material/information/photographs/reports.
- Willing and able to work overtime as required.
- Willing and able to travel for work and/or training.

Conditions of employment

Top Secret security clearance - Successful candidates (s) must meet and maintain the Conditions of Employment throughout their employment.

The successful applicant will have to obtain, as a minimum, an RCMP Reliability Status. In some cases, positions, a Secret or Top Secret Security Clearance may also be required. The process requires a Security/Reliability Interview, a field investigation in matters of Criminal Activities, credit/finances, education, employment, references, etc.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete. To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities*, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visit and read the section titled “To apply as a police officer, you”, as well as the applicable considerations under “Evaluating your past actions”. The security requirements are the same for all employees of the RCMP.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The client organization will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.

Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Applicants can verify the status of their applications, at any time.

Applicants can be notified electronically of tests or interviews and results.

For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice.

Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

All communication relating to this process may be used in the assessment of other qualifications.

Depending on the number of applicants, Department needs and HR plans, volume management strategies such as random selection, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

A situational exercise may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates will be required to pay for their own travel.

Proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process.

Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/

If the name identified on the above documents is different than your current legal name, please also provide proof of name change.

You must provide proof of your Canadian Citizenship. The original of one of the following documents must be provided for verification:

Provincial or territorial birth certificate
Naturalization certificates (issued prior to Jan. 1, 1947)
Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb.
14, 1977)
Certificates of Retention
Citizenship certificates

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.