Planning and Analysis Advisor

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Give yourself the best chance to succeed! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, let us know if you have a functional limitation/disability that may affect your performance. For example, contact us if you need assistance in completing and submitting your application. Should you then proceed to the next assessment stage, such as an exam or interview, we will send you an email with additional information on the assessment format so that you can determine if you may require an accommodation (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so candidates with functional limitations can fully demonstrate their abilities.

You may also review jobs open to the public through INFOTEL, at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

Shared Services Canada (SSC) is committed to providing opportunities across Canada.

Are you a RCMP civilian member assigned to Shared Services Canada (SSC)? We encourage you to apply! As per the memorandum of understanding with the RCMP, please note that members assigned to SSC since December 1 2018 who accept an appointment from this process will not be required to convert to public servant status. All other members who apply, including those working with SSC through an Interchange Canada agreement, will need to convert to public servant status upon appointment. If you have questions, please send an email message to the address indicated in Contact information section below for more information.

SSC welcomes applications from Veterans. We recognize your contribution to Canada and would like to offer you the opportunity to continue your career in an environment where multi talented employees with diverse skills are appreciated and supported.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed in the Essential Qualifications and Asset Qualifications. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Please be sure to provide sufficient information regarding timelines and duration; scope of work; project or job complexities, etc.. In your response, clarity, coherence, conciseness as well as appropriate attention to detail (spelling, grammar and relevance to the factor being substantiated) may be used to evaluate your ability to communicate effectively in writing and attention to detail.

Your resume will only be used as a secondary source to validate the experience described in your answers to the PSRS questionnaire, and will not be used as the source document for candidate screening.

Candidates will not be solicited for incomplete or possible missing information in their screening questionnaire.

Duties

The Planning and Analysis Advisor performs a large array of functions linked to Strategic Planning, including the following:
Provides support to strategic and planning activities in area(s) of specialization* to Branch Service Line clients for planning and accountability reporting systems and integration and input into key planning processes for the implementation of the Policy on Results and mandatory procedures, and to the development of documents such as Departmental plans (DP), the Departmental Results Framework (DRF), Program Inventories and Performance Information Profiles and Programs; Human Resources (HR) Plans; Business Planning; etc.; and provides support to the development of Branch engagement and outreach plans.

* Areas of specialization could include: finance, human resources, audit, accommodations, acquisition and invoicing, training/learning, awards, engagement, material management and other administrative services.

The incumbent may not be charged with all of the key activities listed below. However, they will be tasked with a combination of the key activities as part of the work.

Key activities

• Develops, implements and coordinates strategic, business and operational plans, business analyses, risk analyses, management/business reporting and performance measurement.

• Provides business planning services relative to such areas as finance, human resources, training, audit, accommodations, acquisition and invoicing, material management and administrative services.

• Provides products and services to support employee engagement, such as announcements; organizational plans and design proposals; presentation decks; web content; and event planning and support.

• Provides analyses of planning documents, such as DP, DRF; business and strategic plans; performance management reports; business/operational plans; communication plans; HR and risk management plans.

• Oversees the preparation of briefing materials, executive and background documents, discussion and briefing documents, and presentation decks.

• Participates as an active member on departmental committees, in working groups and on project teams, including making recommendations and supporting the development of options designed to resolve issues, respond to future needs and implement corporate frameworks and methodologies.

• Conducts analyses of current and long-term plans; monitors and advises management on planning issues to be resolved; and provides support in the integration of input into key planning processes and documents (e.g., DP, DRF, HR plan and business plans).

• Assists the responsible officer, Strategy and Planning, in the area of audit.

Work environment

Shared Services Canada is modernizing how the Government of Canada manages its information technology (IT) infrastructure. The Department is mandated to deliver email, data centre and telecommunication services, including videoconferencing and Wi-Fi, to partner organizations.

At SSC, we are building an environment that doesn't just have jobs, but valuable long-term careers. We provide a supportive and collaborative workplace with flexible work arrangements. We promote a positive work-life balance with a commitment to workplace wellness.

Intent of the process

A pool of qualified candidates will be established and may be used to staff similar positions within Shared Services Canada with various tenures and various security profiles. Most positions are located in the National Capital Region. As SSC encourages telework, it may be possible to work from diverse locations in Canada, depending on the specific position being filled.
. The immediate need is to fill 6 positions.

Positions to be filled: 6

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

EED1. A secondary school diploma or employer-approved alternatives.

You must provide proof of your education credentials. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. If you have been educated outside of Canada, it is your responsibility to have your diploma assessed against educational standards. Guidance may be found on the Canadian Information Centre for International Credentials (CCIC) website at http://www.cicic.ca.

Degree equivalency

EXPERIENCE:

EE1. Significant * experience providing advice and services in one of the following areas: human resources management; planning; financial management; communications; or employee engagement.

EE2. Significant* experience drafting documents which includes the analysis and summary of information, the identification of key elements, and the formulation of recommendations.

EE3. Significant* experience planning and establishing work priorities in an environment of multiple priorities.

EE4. Significant* experience establishing and maintaining relationships with clients.

Significant* experience is defined as the depth and breadth of experience normally** associated with having performed the specified activities as part of the main duties of a position, for a minimum period of two (2) years. **“Normally” means that in exceptional circumstances, an experience that is a little less than two years in duration may be deemed acceptable if its depth and breadth are exceptional.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• Bilingual-imperative CBC/CBC
• Bilingual-imperative BBB/BBB
• English essential

Information on language requirements

ABILITY AND PERSONAL SUITABILITY FACTORS THAT WILL BE UTILIZED IN THE SCREENING OF APPLICATIONS

Ability to communicate effectively in writing (this ability will first be assessed through your answers to the screening questions). Applications that do not meet the criterion in this first assessment will be eliminated.

Attention to detail (this qualification will first be assessed through your answers to the screening questions). Applications that do not meet the criterion in this first assessment will be eliminated.

ABILITIES:

EA1. Analytical thinking
EA2. Ability to communicate effectively orally
EA3. Ability to communicate effectively in writing
EA4. Ability to work effectively under pressure
EA5. Ability to achieve results

PERSONAL SUITABILITY:

PS1. Initiative
PS2. Effective interpersonal relations
PS3. Sense of responsibility
PS4. Integrity and respect
PS5. Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:

AED1. Successful completion of a two-year post-secondary program with specialization relevant to the duties of the position, such as social sciences, public administration, business administration, human resources, economics, finance, accounting, information technology, communications, etc.

AED2. Graduation with a degree from a recognized post-secondary institution with specialization relevant to the duties of the position such as social sciences, public administration, business administration, human resources, economics, finance, accounting, information technology, communications, etc.

Degree equivalency

EXPERIENCE:

AE1. Satisfactory ***experience planning and managing financial management activities.

AE2. Satisfactory *** experience planning and coordinating human resources management activities, including staffing.

AE3. Satisfactory *** experience planning and coordinating events.

AE4. Satisfactory *** experience supporting the engagement of large groups of employees in dialogue and information sharing.

AE5. Satisfactory *** experience planning operational activities to attain operational objectives.

AE6. Satisfactory *** experience managing projects or initiatives.

AE7. Satisfactory *** work experience as an active participant within project teams.

AE8. Satisfactory *** experience developing and maintaining electronic tracking tools.

Satisfactory *** experience is defined as the depth and breadth of experience normally **** associated with having performed the specified activities as part of the main duties of a position, for a minimum continuous period of one (1) year. **** For asset experiences, “Normally” means that in exceptional circumstances an experience that is a little less than one year in duration may be deemed acceptable if its depth and breadth are exceptional.

ORGANIZATIONAL NEEDS:

• In support of achieving a diverse workforce, selection may be limited to candidates who self-declare as a member of one of more of the following Employment Equity groups: Aboriginal persons, members of visible minorities, persons with disabilities and/or women.

• SSC is committed to providing opportunities across Canada where feasible, and to increasing its regional presence.

OPERATIONAL REQUIREMENTS:

Willingness and ability to work overtime as required and on short notice.

Conditions of employment

Secret Clearance or Reliability Clearance depending on the position to be staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

An interview may be administered.

A written exam or exams may be administered.

References may be sought.

A candidate achievement record may be used.

Candidates may be required to meet the asset qualifications or the operational requirements, depending on the requirements of the specific position being staffed.

In an effort to compress candidate assessment schedules, note that language assessments may be undertaken at any stage of the assessment process. Additionally, all candidates may not be scheduled for language testing at the same time. As such, an invitation to language testing should not be construed as an indicator of success in the selection process.

Candidates from the federal Public Service who are at the level of the advertised position may be considered for deployment opportunities at any stage of the assessment process, and may not be required to undergo the same assessment process as other candidates. Candidates at level who have been considered but not deployed will be required to undertake the same assessment process as other candidates.

Failure to respond to key messages may result in your candidacy being automatically withdrawn from this process unless you have previously identified alternate arrangements for accommodation measures. In the event of email delivery failures, the selection board may elect not to pursue candidates through other avenues.

If you do not fully complete the screening questions as instructed, your application may be screened out.

To assist with volume management, the selection board may elect to use a top-down methodology to select candidates for progression through each stage of the assessment process. Please note that achieving a pass mark on any of the assessments used does not mean that you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

Any false and/or fraudulent information you may provide in relation to this selection process may result in the elimination of your candidacy from the process, removal from the pool(s) of qualified candidates created by the process and/or revocation of any employment offers which may result from the process.

Acknowledgment of receipt of applications will not be sent.

Only applications submitted online on jobs.gc.ca website will be taken into consideration.

You must provide your proof of education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

PLEASE NOTE: For this selection process, our intention is to communicate with candidates by email for screening/assessment purposes including issuing screening results. Applicants who apply to this selection process must include in their application a valid email address and make sure this address is functional at all times and accepts messages from unknown users.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.