Executive Assistant to the Regional Director

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The position is located at the Joseph Shepard Federal Building at 4900 Yonge Street in Toronto, Ontario. Currently most of our staff are working remotely in response to the public health guidelines surrounding the COVID-19 pandemic. At a later time when safe to do so staff are expected to report to their designated work location to perform their duties. On-going full-time telework is not guaranteed. Telework arrangements may be made in consultation with management and in accordance with internal telework policy and guidelines.

Work environment

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, auditing and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

As an organization, PSPC strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html.

Intent of the process

The intent of this process is to establish a pool of qualified candidates. The results of this process may be used to staff identical or similar positions of various tenures and various locations at Public Services and Procurement Canada (PSPC) Ontario Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Completion of secondary school education.

Degree equivalency

Experience:

Recent* experience in providing administrative services in support of management (manager and above) in AT LEAST TWO activities listed below:
- organizing business meetings
- making travel arrangements AND managing travel claims
- managing expenses OR budgets
- managing schedules
- managing mailbox

*Recent is defined as a minimum of one (1) year of cumulative experience acquired within the last three (3) years for each experience. The closing date of the poster will be used to determine the three-year period.

Experience extracting AND consolidating data to create reports electronically.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
Completion of post-secondary education.

Degree equivalency

Experience:

Experience in using SIGMA/SAP financial management system.

Experience organizing events.

Experience working with confidential materials (e.g. data, reports, meeting minutes, correspondences, etc).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
• Dependability
• Client Service – Level 1
• Values and Ethics
• Showing initiative and being action oriented
• Thinking things through
• Oral communication
• Written communication**

**Written communication may be assessed based on any and all written materials prepared by the candidate. This includes but not limited to the candidate’s responses to the exam questions, screening questionnaire, self-assessment, resume, emails etc.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Requirements:
In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal Peoples/Indigenous Peoples, Persons with a Disability, Visible Minorities, Women.

Conditions of employment

Security Clearance– Various (Reliability or Secret depending on the position being staffed)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

PROCESS INFORMATION:
• Random and/or top-down selection may be used to decide who will be assessed further.
• You must meet all essential qualifications to be qualified. Asset qualifications, under the "other qualifications" sections, are not essential, but may be deciding factors at any stages of the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.