Bilingual Administrative Support - Various Streams

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

WHY WORK WITH US?
We have won the Top Employer of the Year for the fourth year in a row!

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard, a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Check out our YouTube channels to see some of the amazing things we do:
youtube.com/fisheriescanada (Fisheries and Oceans Canada)
youtube.com/CCGrecruitmentGCC (Canadian Coast Guard)

Intent of the process

We are looking to staff administrative positions in different branches. Here is the link to see our organizational structure: https://www.dfo-mpo.gc.ca/about-notre-sujet/organisation-eng.htm. Please note that the positions to be staffed are bilingual (English and French).

In support of achieving a diverse workforce, the first wave of assessments may be limited to candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities. The definition of each of the designated groups as defined by the Employment Equity Act can be found at the following website: https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Stream 1: CR-05/AS-01
Stream 2: AS-02

Education
Both Streams
• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience
Both Streams
1. Experience providing client services
2. Experience using the Microsoft Office suite or equivalent

Stream 1 only
3. Experience in performing administrative services in at least two (2) of the following:
o Coordinating meetings
o Coordinating teleconferences and/or videoconferences
o Managing incoming and outgoing correspondence
o Data entry
o Drafting, editing and verifying correspondence or reports.
o Proofreading
o Taking minutes
o Producing various reports for management
o Other related task

Stream 2 only
3. Experience in performing administrative services in at least four (4) of the following:
o Coordinating meetings
o Coordinating teleconferences and/or videoconferences
o Managing incoming and outgoing correspondence
o Data entry
o Drafting, editing and verifying correspondence or reports
o Proofreading
o Taking minutes
o Producing various reports for management
o Other related task

4. Experience in providing support services in finance and/or human resources.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Competencies
Both Streams
• Demonstrating Integrity and respect
• Showing initiative and being action-oriented
• Thinking things through
• Working effectively with others

Abilities
Both Streams
• Ability to manage workload, conflicting priorities and meet tight deadlines
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

Personal Suitability
Both Streams
• Attention to details

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

How does this process work? Please read below to find out!

STEP 1: Application
You'll need to answer the Screening Questions and the Text Question. You will need to demonstrate how you meet every criteria in the Essential Qualifications listed above in your online application. Do not forget to provide concrete examples of your work experience.

STEP 2: Second Language Evaluations - Reading and Writing
If you do not have valid Second Language Evaluation results in Reading and Writing, you will be invited to complete the online assessment administered by the Public Service Commission.

STEP 3: Online Written Exam

STEP 4: Interview
You will be invited to an interview conducted through videoconference.

THE END: If successful at all stages, you will be placed on the list of partially-qualified candidates and referred to hiring managers who may choose to do a reference check.

IMPORTANT NOTES:

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.