Executive Support Scheduling/Correspondence

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

NOTE: Virtual work arrangements may be available and will be determined on a case by case basis dependent on operational feasibility at the time of hiring. This means working from a Crown-Indigenous Relations and Northern Affairs Canada office within a regional or national headquarters building. The employee will be expected to perform all functions of the positions remotely from a Crown-Indigenous Relations and Northern Affairs Canada office but may report to a manager who is working in another location. You must complete the screening questions providing appropriate examples that will illustrate how you meet the qualifications. The competency to communicate effectively in writing will be assessed by your answers provided in the screening questions.

Intent of the process

A pool of partially or fully qualified candidates may be established and may be used to staff similar or identical positions within Indigenous Services Canada (ISC) and Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) with various linguistic profiles (English essential, French or English Essential, BBB/BBB, CBC/CBC) and/or requirement, various locations, as well as tenures (indeterminate, deployment, acting, specified period, assignment, secondment) and/or the security clearance (reliability or secret), which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or employer-approved alternatives (see Note).

NOTE:

The employer-approved alternatives to a secondary school diploma are a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience in maintaining a bring forward system and docket control system.

Experience in providing administrative support services to Management (Director level and above).

Experience in managing correspondence, preparing and reviewing documents.

NOTE: The competency to communicate effectively in writing will be assessed by your answers provided in the screening questions.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:
( Not essential, but preference may be given to candidates who possess asset qualifications)

Experience in preparing and processing correspondence by using a correspondence software such as WebCIMS.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various linguistic profiles/requirements: English essential, English or French essential, French Essential, Bilingual Imperative: BBB/BBB, CBC/CBC or CCC/CCC.

Information on language requirements

ABILITIES:

Ability to perform quality control of documents.

Ability to establish priorities and work under pressure.

Ability to analyze and resolve problems.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

Effective interpersonal skills.

Judgment.

Reliability.

Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS:
( Not essential, but preference may be given to candidates who possess the organizational needs)

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1) A written examination may be administered.

2) An interview may be administered.

3) Reference checks may be sought.

4) An assignment, secondment, or acting appointment requires approval of your supervisor.

5) Candidates will be required to provide original proof of education as part of this selection process. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

6) Acknowledgment of receipt of applications will not be sent.

7) You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

8) Please ensure that your Personal Record Identifier (PRI) is included in your application.

9) Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

10) Please ensure that your email address is on your application for correspondence. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

11) All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

12) Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements and organizational needs may be applied at the time of staffing.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.