Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

• Persons requiring accommodation preventing them from applying on-line should contact the contact person identified below prior to the closing date. Otherwise, your job application should be submitted through the Public Service Resourcing System.

• You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

► INSTRUCTIONS TO FOLLOW

A complete application must be submitted, consisting of a résumé and responses to the screening questions which clearly demonstrates how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

The following information is required for each experience criterion:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration (including dates) for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

Applications that do not clearly demonstrate how the screening criteria are meet WILL be eliminated from consideration.

Work environment

The Information Solutions Branch is a national organization of approximately 300 employees. These employees work in Information Management, Information Technology and Access to Information and Privacy.

• Administrative Coordinator in the Chief Information Officer’s office has a variety of responsibilities, for example: tasking, tracking and reviewing branch requests/responses and providing support to several governance committees.

• Executive Administrator to the Deputy Chief Information Officer. Responsible for providing a variety of administrative and executive support including such duties as meetings, correspondence, liaising with clients, and finance, human resources, and procurement.

• Project Control Officer responsible for providing administrative support and first level analysis on project management documentation.

Intent of the process

The immediate need is to staff three positions with a Bilingual Imperative CBC/CBC, Bilingual Imperative BBB/BBB, and English or French essential on an indeterminate basis.

A pool of partially or fully qualified candidates may be established to staff similar positions within the Department of Justice with various tenures, linguistic requirements, operational requirements and/or conditions of employment.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

(ED1) Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:

(EX1) Experience in providing administrative support services which may include but is not limited to: planning meetings, organizing the agenda of a senior manager (Director or equivalent and above), screening and redirecting correspondence, electronic mail and/or telephone inquiries.
(EX2) Experience in maintaining an electronic and/or paper filing system.
(EX3) Experience in using a personal computer and using software applications such as MS Word, MS Excel and MS Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCES (ASSETS):

(AEX1) Experience in the support in at least one of the following:
- Financial management reporting
- Procurement
- Human Resources (Staffing)
(AEX2) Experience in developing or documenting procedures or policies.
(AEX3) Experience in performing project management activities, such as maintaining a reporting system and inputting data.
(AEX4) Experience in preparing briefing material for management such as briefing notes, status reports, etc.
(AEX5) Experience in coordinating travel arrangements using an Online Travel Tool.
(AEX6) Experience in drafting, editing and verifying correspondence or reports.
(AEX7) Experience in coordinating human resources and financial processes/transactions.
(AEX8) Experience in using SAP.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

ABILITIES:

(A1) Ability to communicate orally and in writing.
(A2) Ability to analyze, solve problems, and provide recommendations.
(A3) Ability to establish priorities and organize workload.

PERSONAL SUITABILITIES :

(PS1) Judgment
(PS2) Interpersonal Skills
(PS3) Initiative
(PS4) Thoroughness
(PS5) Dependability
(PS6) Client-service oriented

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:

The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

Operational Requirements:

- Able and willing to work overtime.

Conditions of employment

- Various security requirements depending on the position to be staffed (Reliability or Secret).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

- Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

- Candidates must meet the essential qualifications to be appointed to a position.

- Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

- Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

- Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

- The Department of Justice encourages persons with priority entitlements to self refer to
our selection processes in circumstances where they believe that they meet the essential
qualifications of the advertised position.

- You must provide proof of your education credentials, upon request.

- Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided with their application and that it accepts messages from unknown senders.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.