Administrative Assistant / Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

EVALUATIONS
When applying, you will be prompted to answer online screening questions on the essential qualifications of education and experience and on the asset qualifications. The system allows you a maximum of 4,000 characters per response.

For each question, you will need to describe your tasks, provide the context, and indicate where and when you gained this experience. We recommend that you describe your experiences with specific terms, supported by concrete examples, and provide enough details so that the evaluation committee can determine if you meet the requirements.

Please note that it is your answers to the online questions that will be evaluated and your résumé will only be used for validation and to give an overview of your career path.

Once the posting period will be over, selected candidates will receive an invitation for an online exam to assess competencies.

We will conduct the evaluation of experiences and education only if you get the passing grade for the exam.

It is essential to obtain a pass mark for each of the essential qualifications (education, experience and competencies) to qualify in this process.

All information collected during the selection process, from the time of application to the end of the process, could be used to evaluate candidates.

The ability to communicate effectively in writing will be assessed with your answers and application.

For candidates who applied through the CR-04, 18-CSA-EA-84231 process, please note that the evaluation of the criteria of this process may be transferred in whole or in part to the current process. Note that these same candidates must apply to the current process in order to be considered.

Duties

By qualifying yourself in this process, you may be offered one of the following types of positions:
- Administrative Assistant
- Human Resources Assistant
- Financial Clerk
- Program Clerk
- Assistant, Configuration Records Management
– Other administrative support positions

Work environment

Looking for a stimulating work environment? The Canadian Space Agency needs you!

Please take note that the positions are located at:
John H. Chapman Space Center
6767, Route de l'Aéroport
Saint-Hubert (Quebec) J3Y 8Y9

Some positions are located at the following location:
David Florida Laboratory
3701 Carling Avenue,
Ottawa (Ontario) K2H 8S2

or in CSA's Gatineau office:
30, Victoria,
Gatineau (Quebec) J8X 0B3

LOCATION: Due to the Covid-19 pandemic and until further notice, our teams currently work virtually from home using the latest technologies to stay connected.

Intent of the process

A pool of qualified candidates will be established to staff CR-04 positions within Canadian Space Agency with various tenures, linguistic and security requirements, depending on the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION:
- Secondary school diploma.

Degree equivalency

ESSENTIAL EXPERIENCES:

- Experience of at least one (1) year in the provision of administrative support services in various administrative tasks*.

For example, tasks such as: processing and preparing correspondence (receiving, stamping, forwarding to recipients, preparing letters, briefing notes, emails, tracking, ranking, etc.); receiving calls and welcoming visitors; organizing meetings; preparing material for meetings.

- Experience in the use of Word, Excel and Outlook, or equivalent.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

ESSENTIEL COMPETENCIES :

- Working effectively with others;
- Thinking things through;
- Showing initiative and being action-oriented;
- Demonstrating integrity and respect;
- Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS (may be required for the job)
Depending on the requirements of the position to be staffed, it is possible that an "asset" qualification may be required as an essential qualification. In this case, only candidates, veterans and persons with a priority entitlement who possess that specific qualification in addition to the stated essential qualifications will be considered.

ASSET EDUCATION :

- Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, in office administration;

- Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, such as:
• Communications, Media and Information Sciences
• Computer Science, Information Management and Information Technology
• Administration Sciences
• Human Resources / Industrial Relations
• Finance / Accounting
• Procurement
• Health and security at work
• Other

- Post-secondary diploma (bachelor’s degree) such as:
• Communications, Media and Information Sciences
• Computer Science, Information Management and Information Technology
• Administration Sciences
• Human Resources / Industrial Relations
• Finance / Accounting
• Procurement
• Health and security at work
• Other

Degree equivalency

ASSET EXPERIENCES :

- Experience in the provision of administrative support services in finance;
- Experience in the provision of administrative support in procurement;
- Experience in the provision of administrative support services in human resources;
- Experience in the provision of administrative services in technical or engineering environment;
- Experience in the provision of administrative support to management;
- Experience in business travel arrangements;
- Experience in travel planning through the HRG Travel System;
- Experience in the use of an Enterprise Resource Planning software (such as SAP);
- Experience in the use of a presentation software (such as PowerPoint);
- Experience in the use of a relational database (such as Access);
- Experience in the use of a graphic software;
- Significant experience (intermediate level) in the use of spreadsheets (such as Excel);
- Significant experience (intermediate level) in the use of email management software (such as Outlook);
- Experience providing client service.

ORGANIZATIONAL NEEDS:

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email.)

By applying to this process, you consent to your personal application-related information being shared with other government departments in the event that they would ask for it, in order to consider your application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.