Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Social distancing approaches will be taken to minimize close contact with others during the current COVID-19 pandemic.

Do you wish to better your odds at being considered? Then use the Screening Questionnaire wisely, by demonstrating how you meet the Education and Experience Criteria listed under “Essential Qualifications” and “Asset Qualifications” (other qualifications). Use concrete examples by using the STAR technique, describing:

• The Situation;

• The Tasks you were required to achieve;

• The Actions you took; and

• The Results of your actions.

ATTENTION: should your examples not be concrete enough or should they contain insufficient details, unfortunately, your application will be rejected. We will not contact you to obtain further information.

Duties

As a CR-04 Records Clerk, you will have the opportunity to provide information management services to clients of the RCMP’s Northwest Territories Division. You will be responsible for the organization, analysis, classification, indexing, safeguarding and maintenance of information in paper and electronic formats. Your experience providing advice or assistance to clients coupled with your ability to prioritize work will help ensure that information resources of business value are shared and managed in an efficient and effective manner.

Intent of the process

The intent of this process is to staff a position on a temporary basis. A qualified pool of candidates may be established and may be used to staff similar positions on an indeterminate, term or casual basis.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM. Information regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

- Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

- Experience working with Microsoft Office applications including Word and Excel.
- Experience providing advice or assistance to internal and/or external clients.

- Ability to communicate effectively in writing.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Experience providing administrative support in a police environment.
- Experience providing guidance and processing Access to Information and Privacy requests.
- Experience providing records management services in a records management role (services may include, but are not limited to, indexing, cross-referencing, filing, retrieving, retaining, archiving, moratoriums, litigation holds or destroying data).
- Experience in coordinating administrative activities including: responding to incoming and/or outgoing correspondence, filing, preparing documents such as letters, briefing notes and/or reports.

The following will be applied / assessed at a later date (essential for the job)

English essential
The functions and duties of the position will only require the use of English.

Information on language requirements

- Ability to communicate effectively orally.
- Ability to prioritize work to meet deadlines.

- Working effectively with others.
- Thinking things through.
- Initiative
- Dependability

The following may be applied / assessed at a later date (may be needed for the job)

- Willing and able to work overtime as required.
- Willingness and ability to work in a busy police environment, including exposure to unsettling and /or graphic material.
- Ability to lift boxes weighing up to 20 kilograms.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Your responses to the screening questions will be used as the primary source in determining whether you meet the screening requirements. If you do not fully complete the screening questions as instructed, you may be screened out.

Volume Management strategies may be used.

Candidates may be assessed using one or more of the following tools: standardized tests, written exam, interview, simulation exercise and reference checks.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.